HIM Release of Information Specialist

Essential Functions

• Responsible for the release of patient information.
• Examines requests for HIPAA/State compliance and valid patient authorization.
• Processes priority requests for release of patient information.
• Affords assistance in responding to all requester and patients questions and/or problems or other health system personnel.
• Contacts other health system clinics/departments for additional health information required to fulfill patient requests.
• Examines subpoenas/court orders for validity.
• Retrieves hardcopy and Electronic Medical Records from hospital systems.
• Orders offsite records and pulls microfilm record if necessary.
• Ensures the patient name and medical record number on the request matches the medical record.
• Reviews medical records for legally protected and sensitive information and obtains specific patient authorization when necessary.
• Determines if authorization is valid and rejection letter is required.
• Creates/Edits/Modifies letters.
• Contacts requestors for extensions or clarification.
• Interacts with Internal Council if subpoena is not sufficient and any other legal matters.
• Abstracts, scans, and prints the required information to adequately fulfill requests.
• Enters request into the South Shore Health System Release Module tracking system.
• Creates invoices for billable requests.
• Updates South Shore Health System Release Module Tracking System.
• Maintains monitoring of work queues and ROI Reports.
• Interacts with Internal Council if subpoena is not sufficient.

Job Requirements

• Minimum Education: Preferred minimum of high school diploma, RHIT or related Associates Degree preferred.
• Minimum Work Experience: 3-5 years experience in a Health Information Management Department preferred.