HIM Records Management Specialist - Rochester General Hospital, HIM (Health Information Management) (Full-Time, Days/Evenings, Including weekends)

Full-time position located at Rochester General Hospital (1425 Portland Avenue, Rochester, NY 14621) within the Health Information Management (HIM) department.

About the role

The HIM Records Management Specialist, under the direction of the Manager of Document Lifecycle Management, is responsible for the overall integrity of document scanning, indexing, corrections, forms control and inventory management, and organizational document storage, archiving, and destruction.

Responsibilities

• Ensures medical records maintain quality, accuracy, accessibility, and security in both paper and electronic systems.
• Prepares medical records for imaging according to scanning policies and procedures.
• Scans documents into appropriate systems in accordance with department scanning policies.
• Indexes scanned documents according to department policies and data integrity guidelines.
• Conducts quality checks upon the scanning and indexing of medical records.
• Performs imaging audits to ensure scanning procedures and guidelines are upheld.
• Performs quality control audits to ensure compliance with established privacy and clinical care guidelines, proper usage of clinical systems and data, and the accuracy, completeness, and quality of medical records.
• Ensures any document flagged for correction is prioritized, reviewed for accuracy, and corrected according to department scanning policy.
• Works collaboratively with the scanning/indexing vendor on the correction of errors.
• Requests paper charts from off-site storage in a timely and efficient manner.
• Tracks and ensures all paper chart requests are received and subsequently returned to the off-site storage vendor.
• Understands federal, state, and organizational destruction guidelines.
• Ensures established business document and medical record retention and destruction policies and guidelines are followed.
• Participates in cross-coverage support of other function-based areas as needed and at the discretion of the manager.

Requirements

• 1-2+ years of experience in Health Information Management or another healthcare setting.
• Proficiency in one or more of the following computer systems: Epic electronic medical record system, Cerner, Meditech, or other third-party electronic medical record systems.
• Proficiency in Microsoft Office: Word, Excel, Outlook, Teams, and PowerPoint.
• Experience with Adobe Pro, Adobe Distiller, and Document Management systems preferred.

Skills

• Excellent computer and customer service skills.
• Knowledge of state and federal regulations regarding health information.
• Ability to work under pressure with time constraints.
• Ability to maintain confidentiality.
• Ability to work autonomously, multi-task, and prioritize effectively.
• Self-motivated and able to adapt to shifting priorities in support of clinical and business operations.
• Excellent verbal, written, and active listening communication skills.
• Ability to interpret and present information in a logical and orderly manner.
• Excellent critical thinking, systems thinking, and problem-solving skills.
• Strong organizational skills and detail orientation.

Schedule

Days/Evenings, Tuesday through Saturday. Ideal work hours will be 10:00 AM - 6:30 PM or 10:30 AM - 7:00 PM, including weekends.

Pay

Pay range: $17.50 - $20.00 per hour.

Physical Requirements

Sedentary work: exerting up to 10 pounds of force occasionally. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods.