HIM Analyst

About the role

The HIM Analyst is tasked with validating, processing, and sending copies of medical records for all Atlantic Health facilities, including Atlantic Medical Group, Primary Care Partners, and Atlantic Health Partners. This role ensures all releases are handled in a timely and efficient manner, maintaining accuracy and providing high-quality customer service. The HIM Analyst must have strong knowledge of release of information guidelines per state and federal laws, uphold security and confidentiality guidelines, and observe all policies regarding patient privacy and legal interests.

Responsibilities

• Courteously answer telephone inquiries from internal and external customers.
• Retrieve, sort, and stamp all incoming mail in preparation for logging and invoicing.
• Retrieve faxes and organize documents chronologically for processing.
• Log all release of medical information in the ROI tracking system, including requestor details, address, date sent, and type of documents.
• Password-protect all electronic media.
• Certify medical records as requested or needed.
• Process in-person requests during operational hours and validate identity.
• Create and prepare Radiology discs as requested.
• Create and release requested records via MyChart.
• Process Proxy requests and requests on the PFS workqueue and other tracking system queues.
• Process incoming checks and validate medical records in printed or electronic form prior to release.
• Track and order office supplies for the department.
• Forward questionable release of information requests to the HIM Supervisor prior to release.
• Support external and internal audits by building batches and providing charts to reviewers.
• Process all requests for medical records related to DRG/Medical Necessity reviews (e.g., Medicare, Medicaid, Commercial) with 100% accuracy and log them in the audit/denial tracking system.
• Collaborate with Supervisors, Coding teams, and Physician Advisors on processing results and appeals.

Requirements

• Associate degree in Health Information or bachelor’s degree in Health Information Management, or High School diploma with experience working in healthcare.
• AHIMA credential is preferred.
• Two years of relevant experience in a healthcare setting working with electronic medical record systems (preferred).
• Experience in release of information (preferred).

About Us

At Atlantic Health, our promise to our communities is to deliver the highest quality care at the right time, place, and cost. With over 22,000 team members and 4,800 affiliated physicians, we are a leading non-profit health care system in the nation. Our facilities include:

• Atlantic Health Morristown Medical Center, Morristown, NJ
• Atlantic Health Overlook Medical Center, Summit, NJ
• Atlantic Health Newton Medical Center, Newton, NJ
• Atlantic Health Chilton Medical Center, Pompton Plains, NJ
• Atlantic Health Hackettstown Medical Center, Hackettstown, NJ
• Atlantic Health Goryeb Children’s Hospital, Morristown, NJ
• Atlantic Health CentraState Healthcare System, Freehold, NJ
• Atlantic Medical Group, Atlantic Visiting Nurse, Atlantic Mobile Health, and Atlantic Rehabilitation

We have received numerous awards and recognitions, including:

• Named by Fortune as one of the “100 Best Companies to Work For” for 17 years.
• Atlantic Health Morristown and Overlook Medical Centers named among Newsweek’s “World’s Best Hospitals” in 2026.
• Ranked within the top three hospitals in New Jersey by U.S. News & World Report’s 2025-2026 Best Hospital rankings.
• Four “A” grades by The Leapfrog Group in its Fall 2025 Hospital Safety Grades.
• Atlantic Health Morristown and Overlook are New Jersey’s only hospitals named among America’s 50 Best by Healthgrades in 2026.
• Named by Becker’s Healthcare as one of the “165 Top Places to Work in Healthcare – 2026.”
• Atlantic Health Morristown, Overlook, Chilton, and Newton named Forbes Top Hospitals for 2026.
• Named by Newsweek as one of America’s Greatest Workplaces for Inclusion & Diversity 2025.
• Rated LEVEL 9 - 2025 CHIME Digital Health Most Wired.

Benefits

Atlantic Health offers a competitive and comprehensive Total Rewards package supporting health, financial security, and well-being. Offerings vary by role level (Team Member, Director, Executive) and include:

• Medical, Dental, Vision, and Prescription Coverage (for team members working 22.5+ hours per week).
• Life & AD&D Insurance.
• Short-Term and Long-Term Disability (with supplemental options).
• 403(b) Retirement Plan with employer match and additional non-elective contribution.
• Paid Time Off (PTO) and Paid Sick Leave.
• Tuition Assistance, Advancement & Academic Advising.
• Parental, Adoption, and Surrogacy Leave.
• Backup and On-Site Childcare.
• Well-Being Rewards and Employee Assistance Program (EAP).
• Fertility Benefits and Healthy Pregnancy Program.
• Flexible Spending & Commuter Accounts.
• Pet, Home & Auto, Identity Theft, and Legal Insurance.

About The Team

Atlantic Health System is a leader in healthcare, setting standards for quality powered by a workforce of over 18,000 team members and 4,800 affiliated physicians. We operate more than 400 sites of care, including eight award-winning medical centers specializing in cardiovascular care, cancer care, orthopedics, neuroscience, pediatrics, women’s health, and rehabilitation medicine. Atlantic Medical Group, with 1,000+ physicians and advanced practice providers, is one of the largest multi-specialty practices in New Jersey. Our mission is to care for patients, team members, and the communities we serve.