High School Registrar (26-27 SY)

About the role

The High School Registrar supports the school's operations with a primary focus on student enrollment, preparation of transcripts, and maintenance of student files. Duties include oversight of student information systems, coordination with school teams and vendors, and handling student record requests.

Responsibilities

• Work closely with the High School Leadership team to oversee school records, databases, scheduling, grade books, credits, graduation plans, report cards, and transcripts.
• Coordinate with school teams and vendors to ensure accurate, clear, and actionable report cards, data sheets, progress reports, and transcripts are produced and distributed on time.
• Maintain confidential student information and records while following policies and procedures, ensuring legal compliance and guidelines are met.
• Lead student record responsibilities when KIPP CAP HS is subpoenaed about student attendance in relation to divorce decrees, custody orders, external regulatory parties notifications, McKinney Vento Act (rights of homeless families), the rights of ELL (English Language Learners) families, and other legal documents.
• Manage data systems pertaining to student information records, keeping them confidential, secure, and up-to-date by regularly reviewing data verification reports.
• Organize and administer student records, such as grades, attendance, transfer, and immunization records.
• Exhibit high levels of customer service, professionalism, and confidentiality to students, families, and School Leadership team.
• Progress monitor graduation requirements with awareness of New York State mandates.
• Direct rostering and scheduling work for KIPP CAP, focusing on aligning course scheduling with state graduation requirements.
• Maintain information related to student enrollment, promotion, retention, dropout, and graduation as outlined by KIPP Capital Region student records policy and procedures.
• May do homeroom rosters at the direction of the Principal. Forwards transfer grades to teachers. Completes quarterly grade verifications and distribution. Changes grades at the end of the term as requested by teachers and/or approved by the principal. Prepares report cards.
• Serve as lead to assist end users and works closely with schools to execute registration, scheduling, records management, grade reporting, transcribing, and other key processes.
• Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel. Responds to inquiries, requests, constructive feedback, concerns, and/or complaints in a timely and positive manner.
• Performs clerical tasks such as printing academic transcripts for students, assists when needed in the routine office and/or clerical tasks to support activities of the school secretary, bookkeeper, receptionist, principal, or other administrators as needed.
• Produces accurate, reliable, high-quality data for various stakeholders, including funders, district leadership, school leadership, KIPP Foundation, and business managers.
• Identifies potential improvements to student information management by resolving errors, preventing the recurrence of problems, or improving system reliability.
• Undertakes knowledge management activities: identifying, controlling, and storing pertinent information and maintaining knowledge items to ensure they are current, relevant, and valid.
• Builds and maintains data reports and visualizations to display student achievement results and key performance metrics.
• Provides additional data reporting and analysis for external accountability, compliance, surveys, teacher evaluation, or development tasks.
• Analyzes teacher performance and student achievement data (both formative and summative) to identify gaps in instructional design and make necessary adjustments.
• Trains School Leaders, Teachers, Office Managers, and other school staff to use SIS functions efficiently and reporting tools that relate to grade books & grading, credits, graduation plans, report cards, and transcripts.
• Observes, interviews, establishes periodic meetings, and/or builds relationships with key constituent groups (leaders, teachers, operations staff, parents, and students) to understand their experience, gather feedback, and prioritize enhancements to systems function, reports, and training.
• Prioritizes and manages relevant support requests and communicates best practices and solutions to common challenges across school sites.
• Develops reference tools and other resources to support ongoing training and professional development.

Qualifications

• Bachelor’s degree from an accredited College or University, required.
• Two to five years of professional experience in application support or a similar Data role.
• Track record of successful action and proven track record for overseeing data collection, validation, and reporting.
• Experience planning and implementing staff professional development, consulting, and coaching.
• Proficiency in using Excel and/or Google Sheets formulas and pivot tables to manipulate, compile, and analyze data required.
• Broad knowledge of visualizing data using Tableau, Tableau Prep, or other Business Intelligence (BI) tools.
• Familiarity utilizing a broad range of student information systems (e.g., PowerSchool), academic assessment tools, and data housing (e.g., IReady, Illuminate) and survey platforms and remote learning systems (e.g., Google Classroom, curriculum platforms).
• Understanding of managing and auditing data quality as a database administrator and writing and running SQL queries to manipulate data.
• Prior experience working in schools and urban communities is preferred but not required.
• Aptitude to create and work within an inclusive environment that honors and supports a diversity of backgrounds and perspectives.

Physical Requirements

• Prolonged periods were sitting at a desk and working on a computer.
• Must be able to access and navigate all areas of the school and other facilities as needed.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee needs to read, write, and speak English fluently.
• While performing the duties of this job, the employee is required to stand, walk, sit, use fingers to type, handle or feel objects, tools, or controls, reach with hands and arms, climb stairs, balance; stoop/bend and reach, kneel, crouch or crawl; talk, hear.
• Dexterity requires writing and operating standard office machines such as computers, printers, copiers, fax machines, phones, and calculators.
• Aptitude to create and work within an inclusive environment that honors and supports a diversity of backgrounds and perspectives.

Additional Information

Work Perks: Industry-leading medical, dental, and vision coverage, aggressive employer 403(b) contribution match, childcare benefits, unparalleled work/life integration, casual dress code, relocation stipend (conditions apply), and so much more!

This role is located at KIPP Capital Region schools in Albany, NY.