26/27 High School Registrar

Non-exempt position reporting to the Principal. Full-time (1.0 FTE) on a 229-day work calendar.

About the role

Support the flow of information by ensuring data is entered into school-related systems and databases accurately and timely. Generate reports, compile information, manage records, respond to inquiries, and perform data entry and database coordination.

Responsibilities

• Act as the Student Information System (SIS) data steward responsible for high-quality data management.
• Coordinate student registration and enrollment.
• Coordinate student withdrawals.
• Maintain student transcripts and graduation information.
• Assist parents and students in setting up accounts and utilizing district communication tools.
• Maintain student cumulative files.
• Provide student data and summary reporting to administrators in accordance with established guidelines.
• Coordinate and perform advanced student information procedures such as grade reporting and master scheduling.
• Analyze state and federal reports and correct data as required.
• Provide exceptional customer service to all stakeholders.
• Establish and maintain good rapport with students, employees, community members, and vendors.
• Maintain a high level of ethical behavior and confidentiality.
• Perform other job-related duties as assigned.

Requirements

• High School Diploma or GED.
• Two years of experience working in customer service and data entry.
• School office environment experience preferred.
• Experience working with Student Information System (Infinite Campus) or other school-related databases preferred.
• Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).

Knowledge

• Standard practices, methods, and materials of assigned work.
• Techniques and methods for organizing, prioritizing, and monitoring work.
• Business math concepts.
• Filing and record-keeping principles.
• Applicable federal, state, and local laws, codes, and regulations.
• Customer service principles.
• Modern office technology.

Skills

• Composing and maintaining basic original documents including reports and correspondence.
• Performing basic original research, compiling, and assembling data.
• Organizing tasks, meeting deadlines, and prioritizing work.
• Following directions and meeting standards.
• Attention to detail in assignments.
• Computer digital literacy and proficiency in Excel.
• Organizing and maintaining records and files.
• Proofreading and error correction.
• Business math computations.
• Exercising confidentiality.
• Maintaining and updating data and documentation.
• Comprehending reference books and manuals.
• Interpreting and applying applicable laws, codes, regulations, and standards.
• Providing customer service.
• Utilizing a computer and relevant software applications.
• Effective communication and interpersonal skills.

Ada and Physical Requirements

• Positions in this class typically require: balancing, stooping, kneeling, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions.
• Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• Work is routinely performed in an indoor, office environment.