High School Counselor Secretary (26-27 SY) - Irving HS

Primary Purpose

Maintain an efficient counseling office and assist counselors as needed.

Qualifications

• Minimum Education/Certification: High School Diploma or GED
• Special Knowledge/Skills: Proficiency in keyboarding and file maintenance; effective organizational, communication, and interpersonal skills; ability to use software to develop spreadsheets, databases, and word processing; bilingual English/Spanish preferred
• Minimum Experience: One (1) year of clerical/secretarial experience or equivalent experience or background

Responsibilities

• Assist counselors, students, staff, and parents as needed
• Collect necessary documentation and assist parents/guardians in the enrollment of new students
• Transfer and request student cumulative records as students enter/withdraw within and outside the district
• Maintain all permanent files and transcripts on students, both current and former
• Receive incoming calls and take reliable messages
• Assist counselors in preparation for standardized testing and distribution of test results
• Prepare correspondence, forms, and reports as required
• Maintain college information and occupational information files for students’ use
• Maintain confidentiality of information and loyalty to the district
• Remain informed of and comply with state, district, and local policies/regulations concerning primary job functions

Working Conditions

• Must maintain emotional control and exercise reasoning and problem‑solving skills while under stress
• Work with frequent interruptions
• Move files and access archives in remote locations
• Demonstrate ability to communicate effectively (verbal and written)
• Interpret procedures and analyze data for decision‑making
• Occasional prolonged use of computer
• Contribute to the prevention of accidents and injuries by observing safety rules and district policy, practicing safety training principles, wearing personal protective equipment as required, reporting injuries and incidents immediately to supervisor, and being proactive in safety improvements
• ADA compliance: Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Pay

WAGE/HOUR STATUS: Nonexempt

PAY GRADE: Paraprofessional 040 (200 Days)