High School Attendance Secretary

Qualifications

• High school diploma or equivalent.
• Skilled in secretarial and general office operations: typing, filing, record keeping, telephone answering, etc.
• Ability to communicate and deal with people in a congenial and positive manner.
• Acceptable standards of emotional stability, moral character, sound health, and physical ability to perform job responsibilities.
• Excellent verbal and written command of the English language and grammar.
• Working knowledge of word processing, data processing, and related business technology, including PowerSchool or other student information systems.
• Demonstrated aptitude or competence for assigned responsibilities.
• Pleasant and dignified office manner, neat appearance, and ability to adjust to change.

Schedule

201 contract work days, 6:45 a.m. – 2:45 p.m.

Responsibilities

• Maintains accurate daily student attendance records in PowerSchool, including absences, tardies, early dismissals, and planned absences.
• Maintains daily sign-in/sign-out records, student attendance files, class schedules, and all related attendance documentation.
• Receives, maintains, and distributes doctor's notes and other attendance documentation.
• Communicates with parents/guardians regarding student attendance and verifies absences.
• Communicates attendance information to administrators, teachers, counselors, and other staff as needed.
• Prepares weekly and bi-monthly attendance reports for administrators.
• Monitors attendance compliance in accordance with Ohio House Bill 410.
• Types and/or word processes correspondence, forms, and reports, including repeat absence day letters and student/parental discipline forms.
• Acts as liaison between the Assistant Principal, students, parents, and other school-related agencies regarding attendance, absences, and truancies.
• Maintains a professional and pleasant telephone manner and works cooperatively with others in the system.
• Provides general office support related to student attendance.
• Follows oral and written instructions with minimal explanation.
• Operates the attendance office independently, making value judgments about tasks that can be handled according to policy and those requiring administrator referral.
• Performs other tasks and responsibilities as assigned by the building principal for the successful operation of the Attendance Office.

Reports to: Building Principal, Assistant Principal, or Designee