Healthcare Operations Assistant II

Overview

Catholic Community Services, Family Behavioral Health is seeking an Healthcare Operations Assistant II to join their professional team in Olympia, WA.

What We Value

We value compassion, diversity, strength-based approach, social justice, and our staff. We offer:

• Starting Base Pay Range: $26.19 - $27.76 per hour
• 12 paid holidays; plus 1 personal holiday each year!
• 3 weeks vacation per year
• 12 sick-days per year
• Medical, Dental, Vision Insurance
• Life Insurance (1 times annual pay)
• Retail Plans: 403-B Employee Savings Plan and an Employer Contribution Pension
• Training and Supervision: Daily and weekly supervision and support, as needed.

Responsibilities

This position assists the Family Behavioral Health site with operations and service support, including:

• Greet visitors and clients; answer incoming phone calls, and direct appropriate inquiries to appropriate staff person.
• Maintain adequate office supplies and equipment for the smooth running of the office and staff needs.
• Arrange staff travel, including airfare, hotel and car rental.
• Communicate with accounting regarding agency credit card usage.
• Aid in the hiring process by sending out correspondence for employment, scheduling interviews and interview packets, and checking references on finalists.
• Aid in tracking mandatory HR requirements such as new hire paperwork, training certifications, performance evaluations, etc.
• Aid in setting up for trainings, including ordering food.
• Provide administrative support to staff and leadership.
• Data Entry: Quick and accurate entry of clinical and administrative data into the management information system(s).
• Set up and maintain employee information and qualifications in the database.
• Medical Administrative Assistant and Medical Records: Maintain confidentiality of all clinical and medical information.

Qualifications

• Associate’s degree or equivalent in experience.
• Experience entering data into Electronic Health Records or similar data bases.
• Two years’ administrative support services experience working in an office with progressively increasing duties.
• Maintain a steady completion of assigned essential duties in a timely manner to be successful and prioritize work assignments based upon FBH site priorities.
• Strong computer skills with MS Office applications and attention to detail.
• Excellent written and oral communication, interpersonal, organizational and problem solving skills.
• Ability to work both independently and as a member of a team.
• Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations.
• Must have an acceptable driving record per CCS’ driving policy (required to provide current driving abstract).
• Passes required background clearances prior to an offer of employment.
• Support and uphold the mission, beliefs and values of Catholic Community Services and Catholic Housing Services.

About Olympia

Olympia enjoys a stable workforce, engaged and educated community, with well-supported top-notch schools and higher education. Enjoy all the area has to offer: Olympia, "handcrafted" is a way of life. People are intentional and passionate for their craft. Local makers create one-of-a-kind experiences for visitors to enjoy from artisan cheese and fresh apple cider to handmade saps and intricate illustrations. And must not forget, the talented chefs as well as skilled roasters of fair-trade coffee, brewers of handcrafted ales and a maker’s of very fine wines. From the local waters of the Puget Sound, to the many hidden inlets, rivers and lakes, the Olympia region is a waterfront paradise. Boardwalks are boundless in Olympia and can make you feel (almost) like waking on water. Olympia has over 40 public parks available for your recreation enjoyment.

Note to Internal Candidates

HR reviews internal compensation and determines increase based on their experience and also agency internal equity factors.

Equal Opportunity Employer

Catholic Community Services and Catholic Housing Services is an Equal Opportunity Employer. Please let us know if you need special accommodations to apply or interview for this position.