Health Professions Education Program Specialist III

About the Role

The UCSF San Joaquin Valley Program in Medical Education (SJV PRIME) Coordinator will apply knowledge about curriculum, requirements, and educational activities to coordinate professional health education programs. This position is jointly supervised by the SJV PRIME Administrative Program Manager at the Fresno Campus and the SJV PRIME - US Administrative Faculty Director at San Francisco. The incumbent will work with the Fresno-based SJV PRIME Administrative Manager and SJV PRIME Program Director based at UCSF on all aspects of SJV PRIME, including admissions, curriculum, support, outreach, service-learning, evaluation/reporting, technology, budgeting/finances, and social media.

Responsibilities

• Coordinate program-related meetings, manage logistics for events, and arrange travel.
• Prepare curriculum materials and arrange seminar logistics.
• Communicate with participating faculty and students.
• Interact with community-based partners.
• Track student and program activities.
• Conduct background research to inform evaluation and reports.
• Enter, manipulate, and organize evaluation data.
• Draft reports and proposals.
• Coordinate manuscript preparation and submission for publication.
• Manage the program website and social media activities.
• Purchase materials and equipment.

Qualifications

Required Qualifications

• Thorough knowledge of relevant policies and regulatory requirements.
• Solid knowledge of health professions education program requirements.
• Thorough knowledge of the health professions education industry.
• Thorough knowledge of administrative analysis and operations research.
• Demonstrated ability to develop and implement processes and systems.
• Thorough knowledge of the administrative and operational implications in a program.
• Excellent communication skills, including verbal and written, active listening, and critical thinking.
• Ability to handle sensitive personal information with discretion and judgment.
• Strong interpersonal skills and ability to work productively with anyone regardless of background.
• Strong problem-solving and analytical skills with attention to detail.
• Ability to meet deadlines and manage multiple tasks.
• Thorough knowledge of educational software and platforms.
• Demonstrated ability to analyze and seek solutions to enhance the user experience.
• Thorough knowledge of data management and documentation methods.
• Skills in statistical analysis of data across databases and systems.
• Demonstrated record of excellent attendance and reliability.
• Independent thinking and problem-solving skills.
• Prior experience in academic support services, including planning, counseling, and advising students.
• Bachelor's degree in related area with minimum three years of experience or equivalent experience/training.
• CA Driver’s License.

Preferred Qualifications

• Advanced knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook, Teams, OneDrive) and prior experience with key computer systems used for medical education (e.g., MedHub, UCSF BOX, WIKI).
• Master's degree in related area.

Education

Bachelor's degree in related area with minimum three years of experience or equivalent experience/training. Master's degree in related area preferred.

Licenses

CA Driver’s License required.