Health Professions Education Specialist 3

About the role

The San Francisco General Hospital’s (SFGH) Ob-Gyn Graduate and Undergraduate Medical Education Site Coordinator applies knowledge about administration, curriculum, requirements, and educational activities to coordinate professional health education programs for fellows, residents, and medical students receiving Obstetrics and Gynecology (OB-Gyn) training at SFGH.

Responsibilities

• Partners with the SFGH-based administrative team to:
  • Conduct site-specific onboarding, such as badge, EPIC, scrub, pager, parking, email/systems, and other access for all site trainees.
  • Ensure completion of required training modules.
  • Ensure timely credentialing and privileges.
  • Coordinate requirements for visiting trainees.
  • Plans and executes site-specific program social events or educational activities, which may include orientations, graduations, lectures, retreats, conferences, and simulation and/or other assessment activities.
  • Schedules and coordinates faculty workshops to train and orient new learners to SFGH and UCSF billing and clinical procedures.
  • Manages communications with prospective candidates and provides timely, accurate communications to trainees and faculty.
  • Develops materials to communicate training priorities to new and current fellows, residents, and students.
  • Develops and maintains program communication resources, which includes maintaining the program website(s) to ensure updated information and program requirements; generating informational brochures; creating and updating program or course syllabi; creating weekly announcement emails; and maintaining email and address lists.
  • Ensures that all print and web materials align with UCSF digital and editorial policies, as well as UCSF brand standards, as posted at identity.ucsf.edu.
  • Manages program files and data, which may include individual learner files as well as program accreditation documentation in accordance with evolving regulatory and University policies and accreditation standards.
  • Creates reports to ensure accuracy and completeness of data.
  • Develops and maintains program policies and procedures to facilitate operations and meet regulatory and accreditation requirements.
  • Conducts ongoing analysis of trainees’ compliance with all training requirements.
  • Covers ACGME site visits and ensures the fellowship and residency program activities are in compliance with ACGME and GME program specific requirements.
  • Serves as the site coordinator for trainees from other departments and Ob-Gyn divisions such as MFM and GynOnc fellows, midwifery students, and internal medicine and family and community medicine residents.
  • Serves as the liaison between program and / or departmental administration and University stakeholders.
  • Serves as the primary contact for all trainees and their program directors/administrators, including providing onsite and ad hoc support as needed.
  • May participate in campus-wide committees.
• Manages operational components of SFGH’s medical student program, specific to the employment of learners, which may include human resources onboarding; appointment paperwork; licensing; credentialing; privileging; proctoring; academic appointments; managing training grants; payroll management (FTE tracking); physical and system access; benefits and leave advising.
  • Serves as the primary point of contact for elective scheduling, communication and program logistics.
  • Works closely with faculty directors and site directors of the medical education program to meet the educational needs of program learners through collaborative development and implementation of programmatic activities, which may include program competencies, curriculum, and exams.
  • Works with faculty directors and site directors to plan and administer rotations for 3rd- and 4th- year OB-Gyn medical students at SFGH.
  • Prepares schedules and produces orientation materials for 6 core clerkship blocks.
  • Prepares the on-call schedule.
  • Arranges seminars, assists the site director in high-level administrative functions, and manages course revisions, manuscripts, and course materials for 3rd- and 4th-year students.
  • Manages recruitment of 4th-year medical students for OB-Gyn-related electives in partnership with faculty directors, OBGYN UME Coordinator, UME and GME leadership.
  • Coordinates and manages feedback and evaluation process for SFGH OB-Gyn medical students including managing evaluations in MedHub.
  • Manages MedHub database: Responsible for the entry of rotation schedules into MedHub system throughout the fiscal year and ensure monthly electronic schedule validations are completed in a timely way.
  • Provides summary reports of medical student evaluations to faculty directors.
• Manages operational components of SFGH’s residency program, specific to the employment of learners, which may include human resources onboarding; appointment paperwork; licensing; credentialing; privileging; proctoring; academic appointments; managing training grants; payroll management (FTE tracking); physical and system access; benefits and leave advising.
  • Serves as the primary point of contact for elective scheduling, communication and program logistics.
  • Works closely with faculty directors and site directors of the medical education program to meet the educational needs of program learners through collaborative development and implementation of programmatic activities, which may include program competencies, curriculum, and exams.
  • Works with faculty directors and site directors to plan and administer rotations for 3rd- and 4th- year OB-Gyn medical students at SFGH.
  • Prepares schedules and produces orientation materials for 6 core clerkship blocks.
  • Prepares the on-call schedule.
  • Arranges seminars, assists the site director in high-level administrative functions, and manages course revisions, manuscripts, and course materials for 3rd- and 4th-year students.
  • Manages recruitment of 4th-year medical students for OB-Gyn-related electives in partnership with faculty directors, OBGYN UME Coordinator, UME and GME leadership.
  • Coordinates and manages feedback and evaluation process for SFGH OB-Gyn medical students including managing evaluations in MedHub.
  • Manages MedHub database: Responsible for the entry of rotation schedules into MedHub system throughout the fiscal year and ensure monthly electronic schedule validations are completed in a timely way.
  • Provides summary reports of medical student evaluations to faculty directors.
• Complex Family Planning (CFP) fellowship coordinator:
  • Responsible for administration of the CFP Fellowship in collaboration with the fellowship director and associate director.
  • Works with fellowship directors, mentors and faculty to establish training goals and requirements.
  • Communicates these procedures and protocols to fellows and tracks their progress in meeting all requirements.
  • Primary liaison and key contact with potential trainees and program faculty, current trainees and their mentors, faculty and mentors at partner institutions, and funding sources.
  • Organizes and schedules all aspects of mentorship activities such as journal clubs, seminars, guest speaker and works-in-progress presentations.
  • Enters data, coordinates the CFP Clinical Competency Committee, coordinates semi-annual CFP fellow reviews, provides primary administrative support in CFP applicant selection and interviews annually, and works with the program director and associate director to complete any documentation and activities related to ACGME accreditation.
  • Collaborates closely with the Ob-Gyn Department Chair's Office UME and GME teams on student, resident, and fellow issues.
  • Serves as the site coordinator for trainees from other departments and Ob-Gyn divisions such as MFM and GynOnc fellows, midwifery students, and internal medicine and family and community medicine residents.
  • Serves as the liaison between program and / or departmental administration and University stakeholders.
  • Serves as the primary contact for these trainees and their program directors/administrators.

Qualifications

• A Master’s degree in a relevant field.
• At least 5 years of experience in medical education, preferably in an academic setting.
• Experience with medical student and resident training programs.
• Strong organizational and project management skills.
• Excellent interpersonal and communication skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite.
• Knowledge of UCSF and GME policies and procedures.

Skills

• Strong understanding of medical education principles and practices.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects simultaneously.
• Proficiency in MS Office Suite.
• Experience with medical student and resident training programs.
• Strong organizational and project management skills.
• Ability to work independently and as part of a team.
• Knowledge of UCSF and GME policies and procedures.

Benefits

San Francisco General Hospital offers a comprehensive benefits package including medical, dental, vision, life insurance, disability coverage, and paid time off.

Pay

$120,000 - $140,000 annually, commensurate with experience.

Schedule

Full-time, Monday through Friday, 8:00 AM - 5:00 PM. Occasional evening and weekend work may be required.