Health Information Management Coordinator

Report to: Chief Financial Officer
Department: Medical Records
Location: Salem Memorial District Hospital, Salem, MO

About the role

Responsible for processing the release of health information requests in a timely and efficient manner ensuring accuracy and compliance with regulations and standards. Maintains and secures all written and electronic medical records within the facility’s medical records department.

Responsibilities

• Validates and certifies requests for patient health information ensuring they meet compliance standards and patient authorization.
• Processes requests for release of health information, and verifies the accuracy and appropriateness of scanned documents and health information provided based on the type of request.
• Ensures all releases of information are in compliance with the request, authorization, policies, and State and Federal/HIPAA regulations and guidelines.
• Maintains a medical record system which assures complete, accurate and confidential records on all patients in the hospital.
• Maintains medical records in accordance with requirements of SMDH, federal requirements, CMS, and law.
• Performs monthly reporting for timely census, medical staff charts, HIDI, and cancer registry.
• Serves as HIPAA Officer.
• Scans/files patient information and documentation to the appropriate location of the health information record.
• Performs clerical functions which may include: answering telephone calls, copying, and faxing.
• Respects and maintains confidentiality.
• Other projects and duties as assigned.

Requirements

• High school diploma or equivalent.
• Certification in HIPAA preferred or must obtain within 24 months of hire.
• Medical Coding Certificate preferred.
• Six months to one year of related Release of Information experience.
• Ability to understand and become knowledgeable of release of information standards, policies, procedures, and HIPAA regulations (prior HIPAA experience preferred).
• Ability to read and comprehend healthcare terminology (Medical Terminology class is strongly encouraged).
• Works in a safe, compliant and ethical manner at all times.
• High attention to detail and accuracy.
• Ability to work independently, prioritize, problem-solve, and make decisions with good judgment.
• Excellent communication, interpersonal, customer service, and organizational skills.
• Intermediate computer skills including proficient keyboarding skills and experience in using Microsoft Office products, electronic mail and/or electronic health information records systems.

Physical Requirements

• Must be able to bend, stoop, lift at least 40 pounds, and move intermittently throughout the work-day.
• May be required to lift equipment, supplies, etc.

Working Conditions

• General office environment.
• May be exposed to infectious diseases, frequent exposure to communicable diseases via blood and other body fluids, waste, conditions, etc.
• Periodic contact with conditions such as fumes, noise, chemicals, and hazards.

The Ideal Candidate

The ideal candidate has a friendly and compassionate personality with experience working in a Medical Records department, and is able to assist patients and fellow employees with needs in a professional and confidential manner and/or displays the aptitude to perform in this manner.

Schedule

Full-time, day shift.