Health Information Coordinator

About the Role

This position is responsible for providing coordination and supervision of the Health Information department in accordance with standard policies and procedures and state and federal guidelines.

Responsibilities

• Prepare health record and room for new admissions according to policies and procedures.
• Maintain a permanent register of resident admissions and discharges and maintain accurate resident census.
• Check documentation of nursing, social services, activities, dietary and rehab team members to assure completion of records.
• Review on an ongoing basis, each resident health record for timeliness and completeness of documentation according to facility policy and state and federal regulations.
• Inform physician and staff of any deficiencies on records.
• Maintain quality assurance standards by performing regular audits and scanning.
• Work with physicians to obtain signed discharge summaries and other information to complete health record.
• Assemble contents of closed records until full electronic record is obtained.
• Maintain periodic statistical reports and confidentiality regarding resident issues, and copy and release information from health record according to policy and procedure.
• Update all health record information on a regular basis according to policy and procedure.
• Make appointments and arrange transportation for residents when necessary.
• Complete lab requisitions and notify laboratory for draws as required. Receive, record and forward results to Nurse.
• Maintain medical supply inventory and orders supplies as necessary.
• Notify physicians advising of required visits according to guidelines. Guides physicians through documentation process when visiting facility residents.
• Notifies Administration of delinquent physician visits within specified time frame. Maintains appropriate documentation regarding physician visits.
• Serves as a member of the Quality Assurance Committee.
• Attend in-services as required by state and federal regulations.
• Assure compliance with Covenant Retirement Communities, state and federal regulations relating to health record function.
• Perform any other duties as assigned by the HCA/DON.

Requirements

• High School Diploma or Equivalent (required).
• Associate’s Degree (preferred).
• 2+ years of relevant experience.

Skills

• Strong communication, organizational, interpersonal, and problem-solving skills.
• Ability to read and understand medical documentation.
• Knowledge of medical terminology and HIPAA laws.

Physical Requirements

• Sufficient physical ability and mobility to work in an office/community setting.
• Ability to stand or sit for prolonged periods of time.
• Ability to occasionally stoop, bend, kneel, crouch, reach, and twist.
• Ability to lift, carry, push, and/or pull light to moderate amounts of weight up to 50 lbs.
• Ability to operate various equipment based on department and weather conditions.
• Engaging in repetitive movements of wrists, hands, and fingers – typing and/or writing.
• Clarity of vision for near visual acuity (working with small objects or reading small print, including use of computers).
• Clarity of vision at 20 feet or more (ability to recognize features).
• Peripheral vision (observing an area up and down or to right or left while eyes are fixed on a given point).

Pay

A reasonable estimate of the pay range for this position is $17.17 - $22.86 per hour. There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity.

Benefits

• Medical, dental, and vision insurance.
• Employer-paid group term life and disability.
• Paid Time Off (PTO) & six paid holidays.
• 403(b) with a 3% employer match.
• Fitness center use at most facilities.
• Various voluntary benefits: Life, AD&D, tuition assistance and scholarships, employee assistance program, legal services, home/auto insurance, discount purchasing program, pet insurance.