Health Information Coordinator

About the role

The Center for Elders’ Independence is a PACE (Program of All-Inclusive Care for the Elderly) organization that uses an interdisciplinary team approach to care planning and care implementation for the purpose of providing high quality, affordable, integrated health care services to the elderly, including an Adult Day Health Center, and promoting autonomy, quality of life and the ability of individuals to live in their communities. POSITION: The Health Information Coordinator compiles, processes, and manages health information records by ensuring patient records remain accurate, complete, current, confidential, and are compliant with federal and state regulations, HIPAA, and CEI policies and procedures. The Health Information Coordinator works in conjunction with the interdisciplinary team to ensure complete integrity of patient information.

Responsibilities

• Enters data and makes changes in CEI’s electronic health record, including documentation of POLST.
• Scans and files documents to electronic record in a timely manner.
• Conducts audits of the records to maintain accuracy and completeness of the electronic health record, consistent with federal and state regulations, HIPAA, and CEI policies and procedures.
• Identifies and reports documentation deficiencies to team members and to l eadership to ensure deficiencies are resolved.
• Obtains outside medical records from external providers / other facilities for current participants including new enrollees’ medical records and enrollment documents and informs all necessary parties once received; scans documents into electronic record.
• Monitors clinic fax inbox for any clinical reports, renames reports and ensures timely delivery to appropriate provider.
• Responds to requests for access to participant medical records from participant or family, and other outside sources, including obtaining appropriate approvals for release prior to releasing the records.
• Maintains monthly deactivation lists/enrollment status in electronic record.
• Collaborates to prepare records for CMS or other regulatory agency audit.
• Medical Records Tracking to include filing, storage and retention of active and closed medical records and health information including recording submission of medical records to off-site storage.
• Ensures adherence to HIPAA compliance standards at all times to ensure confidentiality of participant’s private information.
• Performs other duties as assigned in a positive and helpful manner.

Requirements

• 2+ years’ experience in medical records position preferred.
• Demonstrated ability working in an electronic medical records environment.
• Prefer individuals with one of the following: Registered Health Information Technician (RHIT), Registered Health Information Administrator (RHIA), or Bachelor’s Degree in Health Information Management.
• Knowledge of HIPAA compliance standards.
• Excellent skills with Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Demonstrated ability to handle confidential information.

Pay

The hourly pay range for the Health Information Coordinator position at Center for Elders’ Independence is $22. 96 to $3 4 . 43 . Placement within the range is determined based on job-related factors such as relevant experience, skills, abilities, internal equity, and market data, consistent with CEI’s annual compensation review and established compensation practices