Head of Portfolio Management Office (PMO)

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast, and Southern Gippsland. With more than 15 main sites—including hospitals, centres, and clinics—we provide comprehensive care from welcoming newborns to supporting older people. Our 22,000 dedicated staff are focused on delivering exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development, encouraging all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service, and Peninsula Health on 1 January 2026.

About the Department

The Digital Health Division enables clinical staff to deliver timely, quality care through innovative use of information technologies and strategic management of information and data. The division leads technology procurement and support, cybersecurity, clinical applications, electronic medical records, digital strategy, data governance, and enterprise transformation initiatives.

About the Role

An exciting opportunity exists for a Head of Portfolio Management Office (PMO) within the Strategy & Transformation team in Bayside Health’s Digital Health division. We are seeking a seasoned, confident, and collaborative PMO leader to scale a lean PMO team that provides portfolio governance, strategic delivery oversight, and project portfolio management capability uplift for Victoria's largest public healthcare organisations.

Partnering with senior leaders and cross-functional delivery teams, you will act as the link between strategic intent and execution, providing portfolio insights, shaping prioritisation, and balancing delivery pace, capacity, risks, constraints, and trade-off opportunities. This role ensures investments align with strategic priorities and that Bayside Health delivers the right initiatives at the right time with the right governance, resources, and controls to maximise organisational value.

Success will be measured by your ability to build confidence through visibility, transparent reporting, improved sequencing, and dependency management, creating a more connected and coordinated delivery ecosystem.

Responsibilities

• Design and own portfolio governance processes, project and program delivery methodologies, reporting standards, controls, tools, templates, and quality assurance frameworks.
• Own aggregated portfolio decision registers, cross-program dependencies, delivery milestone status, integrated schedules, risks, and issues to provide real-time visibility of consolidated portfolio performance.
• Manage portfolio-level financial tracking, reporting, and contract administration activities.
• Bring an enterprise perspective to portfolio execution, resolving systemic delivery challenges, competing priorities, and macro execution issues impacting strategic outcomes.
• Lead the orchestration of portfolio dependencies, optimising resource capacity, allocation, delivery flow, and minimising execution risk.
• Use data, insights, and systems thinking to identify opportunities, remove friction, and drive alignment across complex portfolios during quarterly planning business reviews and portfolio rebalancing cycles.
• Champion cultural reform, continuous improvement of PMO processes, and adoption of modern delivery approaches to strengthen execution, accountability, transparency, and consistent ways of working.

Requirements

• 15–20+ years of PMO/portfolio management experience in Head of PMO roles or similar, including people leadership.
• Tertiary qualifications in Business, Management, Engineering, Computer Science, ICT, or a related discipline.
• Formal portfolio management qualifications (SAFe LPM, P3O, MOP, PfMP, etc., preferred).
• Lean Six Sigma Green Belt/Black Belt, PROSCI Change Management, or equivalent.
• Extensive experience in portfolio governance, integrated capacity planning, schedule and dependency management, and sequencing, underpinned by expertise in modern lean-agile and hybrid delivery models.
• Demonstrable experience in strategic product ownership, vendor management, and expansion of portfolio management systems and tooling (e.g., Jira, Planview, PMO 365, OpenText).
• Experience leading and developing high-performing program and technical delivery teams.
• Strong understanding of modern IT operations, software delivery, and product-aligned operating models.
• Experience leading organisational change, capability uplift, and large-scale technology transformation.
• Demonstrated experience preparing executive and Board-level reporting and governance artefacts.
• Exceptional stakeholder engagement, indirect influencing, and change management skills, with the ability to champion new processes, systems, and ways of working across diverse teams in matrixed environments.
• Advanced knowledge of emerging PMO/PPM industry trends, practices, and standards (PMI, PMBOK, P3M3, PRINCE2 Agile, etc.), and an understanding of their impact on staff and business service models.
• Experience with health service mergers, acquisitions, integration, or large-scale enterprise transformation.
• Strong commercial acumen, enterprise leadership, and ability to converge people around a shared outcome.

Desirable Skills

• Understanding of fundamental software development and engineering practices (e.g., ITIL, REST, SDLC).
• Knowledge of emerging technologies, including AI/Agentic AI, automation, and digital innovation.
• Credentials in health informatics and/or public health management.

Benefits

• Salary packaging and novated car leasing.
• Professional development opportunities and health and wellbeing initiatives.
• Flexible and hybrid remote working, with five weeks of annual leave and monthly ADOs.
• Discounted car parking (subject to availability), onsite gym, and childcare services.

Permanent, ongoing position – HS7. Full-time, 80 hours per fortnight.