Head Clerk

Responsibilities

• Processes payroll for Fire Department.
• Provides general clerical support including answering telephones and providing callers with requested information, or forwarding calls to appropriate personnel.
• Processes invoices; petty cash, expense vouchers, medical bills for injured personnel.
• Calculates and receives fees; balances cash drawer; prepares deposits, distributes mail and maintains inventory of office supplies.
• Schedules appointments as needed.
• Prepares documentation to include tallies, logs, and activity reports and performs any required OSHA reporting.
• Maintains familiarity with duties performed by Principal Clerk and may periodically serve as back-up in the absence of Principal Clerk.
• Performs other duties as assigned or required.

Qualifications

• High school diploma or equivalent.
• Minimum of 1 years' experience in a fast-paced office environment, experience in municipal government preferred.
• Able to communicate effectively both verbally and in writing, to establish positive public relations for the municipality and department, and to interact effectively with a wide variety of people.
• Possess a willingness to learn and to problem-solve and ability to multi-task and prioritize.
• Strong computer and internet skills, including Microsoft Office suite (Excel, Word, etc.); ability to learn new software applications that may be unique to the position and Office of the Fire Department.

Working Conditions

• Interacts and communicates frequently with the public, government officials, other staff members and boards, and/or third parties transacting business with the City.
• Operates standard office equipment including computers and keyboards, at efficient speed; and move throughout the municipal building which may include flights of stairs.
• Lifts/moves objects weighing up to 10-20 pounds.

Physical Requirements

• Operates standard office equipment including computers and keyboards, at efficient speed; and move throughout the municipal building which may include flights of stairs.
• Lifts/moves objects weighing up to 10-20 pounds.

Hours

Monday – Friday, 35 hours per week
7:30am – 3:00pm

Pay

Starting rate $18.93 -$20.08 per hour
Annual increases up to $27.80 per hour

Company Description

Nestled in the heart of the Berkshires, the City of Pittsfield is a vibrant and welcoming community that blends rich history with a forward-thinking outlook. As the cultural and economic hub of the region, Pittsfield offers a dynamic environment where innovation and tradition coexist harmoniously. Our city government is committed to fostering a high quality of life for all residents by delivering essential services, promoting sustainable growth, and championing a diverse and inclusive community. Working for the City of Pittsfield means being part of a team dedicated to public service and making a real difference in the lives of our citizens. We are an affirmative action/equal opportunity employer committed to promoting a multicultural work force, excellence in public service, and on-going mutual respect in our working relationships. Minorities are encouraged to apply. We strongly encourage people of color, people with disabilities, LGBTQ+ community, and people from other underrepresented groups to apply for our open positions - recognizing and respecting that diverse perspectives and experiences are valuable to our team and essential to our public service. Join us in our mission to build a stronger, more connected Pittsfield, where everyone has the opportunity to thrive.

Benefits

• Health Insurance
• Dental Insurance
• Life Insurance
• Retail Savings Plan
• Up to 14 paid Holidays
• Personal Days
• Vacation Time
• Earned Sick Leave
• Employee Assistance Program
• Tuition Reimbursement