Hanover County Area Administrator

About the role

This position provides administrative support, enabling the Young Life field ministry area office to function in an organized and efficient manner.

Responsibilities

• Answer correspondence, do filing and prepare mailings.
• Answer phones.
• Respond to voicemail, e-mail and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer e-mails and monthly updates.
• Send personal support mailings.
• Create and maintain area M‑Site.
• Send thank‑you letters to donors.
• Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.
• Process and track donations.
• Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up‑to‑date.
• Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.
• Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.
• Maintain contact databases including the following:
• Update area donor database on a regular basis.
• Enter club card data into kid database.
• Update parent database.
• Maintain newsletter recipient list.
• Create and maintain banquet invitation list.
• Update contact in Palm/Outlook.
• Update e‑mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.
• Human Resource for Regional Administrators: track and report vacation, sick and personal days for eligible area staff; submit timesheets for hourly staff; complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.
• Event Administration: coordinate area meetings (Area Staff Meetings, Area leadership meetings, Area committee meetings); track participation, payments, health forms and fundraiser earnings for camp; send letters to parents about camp sign‑ups, itineraries and health forms; responsible for fundraiser marketing; construct and distribute camp brochures; communicate with camp regarding camp contracts, R2 deposits, A‑forms, housing request forms and 10‑day call‑ins.
• Banquet/Golf Marathon/Auction: create invitations, banquet sponsor packet, table host packet, banquet program and donor cards; track guest list, table sponsors, RSVP list and donations received; coordinate with table hosts about their invitation lists; mail invitations; send thank you notes to banquet donors; track table sponsors.
• Training: provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.

Requirements

• High school education or its equivalent; associate’s degree preferred; ongoing education encouraged.
• Previous administrative assistant experience preferred.
• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with attention to detail and processes; capability of handling concurrent tasks and constant interruptions.
• Good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail‑oriented multi‑tasking ability.
• Proven relational skills with both kids and adults.
• Initiative with developing processes/systems around events – data organization and maintenance.
• Great customer service skills.
• Profess a belief in Jesus Christ as personal Savior and Lord; subscribe to the Young Life Statement of Faith and related policies; be ready, willing and able to fulfill ministry functions; refrain from conduct that detracts from biblical standards; abide by all Young Life policies and practices.

Pay

The anticipated hourly rate for this position ranges from $17 to $19, depending on relevant education, experience, and location (U.S. only).