H6320 ADMIN & LAYOUT COORDINATOR

Responsibilities

• Build pages in Adobe InDesign; preflight and export press-ready PDF/X-1a; maintain brand and typographic standards.
• Traffic ads: intake creative, verify specs, place ads and page sponsorship banners accurately, and archive proofs.
• Coincide with PDX Printing; deliver camera-ready files ≥48 hours before expected delivery.
• Submit eDoc via Business Customer Gateway/PostalOne!; generate tray/sack tags; schedule and execute DSCF entry.
• Addressing, tabbing, and staging mail; maintain requester list hygiene (CASS/NCOA) and process returns/undeliverable.
• Create and follow through on POs/receiving; code to GL; reconcile invoices and maintain a monthly production budget log.
• Maintain design/resource files and production calendars; update job status spreadsheets and internal systems.
• Support proofreading, basic web content updates, and community postings as directed.

Requirements

• A high school diploma or GED.
• An associate’s or bachelor’s in Graphic Design, Communications, or related field is preferred.
• 2–4 years of experience in print production/graphic design/mail operations or equivalent.
• Knowledge of Macintosh/PC platforms; proficiency with Adobe InDesign, Acrobat, Photoshop, and Microsoft Office.
• A strong working knowledge of USPS Marketing Mail flats preparation, Full-Service IMb, presort, and DSCF entry.
• Strong project management, organization, and communication skills; ability to meet tight deadlines.
• Must be at least 21 years old and able to obtain and maintain a gaming license, if required.
• Bilingual English/Spanish preferred; Mescalero Apache Tribal preference and bicultural experience preferred.

Physical Demands

• Frequent walking and sitting.
• Sometimes stooping, kneeling, crouching, and reaching.
• Ability to lift and/or move up to 50 pounds (paper boxes, printed materials, supplies).

Work Environment

• Office/production environment with loud noise at times.
• Potential exposure to second-hand smoke in certain on-property areas.
• Deadline-driven setting with frequent coordination across departments and vendors.