H0683 - Training Coordinator Wage

How You Will Contribute

• Learning Partnership Program Support: Process Learning Partnership, seminar, and technical training requests according to policy. Review applications and requests for complete detail and analyze information to determine compliance with program requirements. Contact applicants if more information is needed. Send letters of approval after supervisor approval. Research data to resolve discrepancies. Communicate and coordinate with staff and supervisor to develop internal procedures to ensure accurate processing.
• Learning Partnerships: Design and distribute marketing materials for Learning Partnership Program to ensure clarity of procedures and increase participation. Generate quarterly reports to ensure participants adhere to program guidelines. Monitor accounts owed back to Learning Partnerships by employees who leave VDOT with tenure on approved grants, who drop a pre-paid class after the add/drop date, or who do not make a satisfactory grade. Maintain database of money owed; partner with program lead to send communications for collection of funds. Maintain and develop monthly budget reports and records; analyze for discrepancies, trends, issues; reconcile vendor statements and resolve discrepancies.
• Records Management: Maintain accurate records of Learning Partnership, seminar, and technical training transactions by posting information in Cardinal, LMS, and Excel for the budget. Verify accuracy of fiscal transactions quarterly by reconciling paperwork with LMS and Cardinal. Maintain accurate training class records and up-to-date employee training histories using LMS database. Enter new employee data, create classes, register employees, and communicate enrollment status. Maintain files. Generate class roster and training reports. Ensure accurate records of certificates, degrees, and licensures received through the program are included on LMS and Excel spreadsheets and generate quarterly status reports. Purge records according to state and VDOT records management guidelines.
• Training Budget Maintenance and Tracking: Process fiscal transactions in accordance with State and agency policies. Assist in preparing and monitoring annual training budget. Keep accurate records of expenditures using Excel, LMS, and Cardinal. Create, generate, and provide budget reports with preliminary analysis and review with Training staff.
• Perform special duties as assigned.

What Will Make You Successful

• Ability to communicate effectively, orally and in writing.
• Ability to effectively coordinate meetings and classes.
• Ability to organize and manage records.
• Knowledge of budget tracking and problem resolution.
• Knowledge of office principles and practices.
• Skill in computer software programs, such as MS Office Suite, and automated financial programs.

Minimum Qualifications

• Ability to assess workload, prioritize and handle multiple priorities.
• Ability to consult with customers on education and development planning.
• Ability to maintain confidentiality.
• Ability to perform data entry, process accounting transactions, organize and manage records.
• Ability to set-up and operate various audio-visual equipment.
• Knowledge of state procurement policies, procedures, accounting practices, procedures, and budget tracking.
• Skill in giving presentations and facilitating training.

Additional Considerations

• A combination of training, experience, or education in Business Administration, Accounting, Finance, or related field desired.
• Ability to monitor a budget and process transactions to meet deadlines.