Guidance Secretary / Hartsville Middle School

About the role

Guidance Secretary 190‑day position at Hartsville Middle School, available for the 2026‑2027 school year. A negative TB test must be on file prior to starting work. FLSA status: Non‑Exempt. Job goal: To assist guidance counselors with their duties and provide services that facilitate the functioning of the Guidance Department.

Responsibilities

• Greet walk‑in students, parents, social workers, and other visitors and arrange for them to see the appropriate counselor
• Arrange appointments with counselors for students, teachers, parents, college representatives, military recruiters and other visitors
• Assist counselors in maintaining cumulative record files by assuring that student cumulative folders are located in appropriate grade file, graduation file, or inactive file
• Assist counselors by filing standardized test (PSAT, SAT, ACT, Exit Exam HSAP) score reports and labels
• Assist counselors in fulfilling requests for transcript information from other faculty members, students and parents, colleges, other secondary schools, and district office
• Assist counselors with the college application process by maintaining a supply of college applications, accepting and logging in applications from students, preparing transcripts, collecting letters of recommendation, mailing applications, and sending requested mid‑year grade reports to college admissions offices
• Assist counselors by managing requests for assignments for students who miss school due to illness or suspension and with homebound instruction logistics
• Assist in preparation and mailing of various other types of correspondence
• Assist counselors by managing registration, collection, and deposit of monies for various Guidance Department projects, such as PSAT
• Assist counselors with logistics of various Guidance Department projects
• Perform other duties as assigned

Qualifications

• High School Diploma or equivalent required
• Strong typing skills required
• One (1) year of computer experience required
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Pay

$22,044 base salary (based on education and previous full‑time experience)

Schedule

190‑day position; available for the 2026‑2027 school year.