Guidance Secretary - Grade IV

About the role

Start date: Immediately. This is a 12-month, full-time position with a 40-hour work week, Monday through Friday.

Required Qualifications

• High school diploma or equivalent
• Minimum of two years of relevant clerical experience
• Strong communication (written and oral) and interpersonal skills
• Strong computer skills including word processing, database, and spreadsheet programs
• Skilled in organizing, prioritizing tasks, multi-tasking, and record-keeping
• Self-motivated with the ability to function with minimal supervision
• Ability to maintain confidentiality

Responsibilities

• Provide customer service to administration, staff, parents, and students. This includes responding to telephone, fax, mail, and email requests promptly and accurately.
• Draft and send email correspondence to parents/guardians daily
• Maintain student data in the District's student information system
• Register incoming students and withdraw students as needed
• Schedule counselor, student, parent, and college recruiter appointments
• Maintain budgetary records for the Guidance Office
• Process and maintain student schedules including new schedules and schedule revisions
• Assist with the student testing process
• Assist students in obtaining college, scholarship, career, and NCAA information and resources
• Manage attendance and tardy calling systems
• Record attendance flags in the District's student information system
• Report/record behavior referrals and suspensions
• File doctor notes related to student attendance
• Respond to parent requests for homework when students are absent
• Coordinate incoming and outgoing transcripts
• Organize outside resources such as counselors, case workers, etc. coming into the building to work with students
• Assist with Targeted Services-related paperwork
• Sort and distribute department mail
• Other related duties as assigned

Pay

Starting pay is $20.37 - $23.17 per hour dependent on qualifications.

Schedule

M-F, 40 hours per week, 12 month.

Benefits

Benefits available per the clerical labor agreement which can be found online at: https://www.isd622.org/about/human-resources