Guidance Secretary

Responsibilities

• Serve as the first point of contact for students, parents, and staff in the guidance office.
• Maintain and organize student records, transcripts, and confidential documents.
• Aid in scheduling student appointments and coordinating meetings for school counselors.
• Manage incoming calls, emails, and correspondence for the guidance department.
• Process and track student enrollment, withdrawal, and transfer records.
• Support the coordination of standardized testing, college application materials, and scholarship information.
• Plan and coordinate the annual scholarship night.
• Aid in compiling and managing data for state and federal reporting requirements.
• Prepare reports, letters, and other documents as needed.
• Aid in student data entry and updating information in student information systems, including generating and running reports as needed to support administrative and academic functions district-wide.
• Provide administrative support for guidance-related events (graduation, parent nights, career fairs, and student workshops).
• Perform other duties as assigned by the school administration and counseling staff.

Requirements

• High school diploma or equivalent required; associate's degree or relevant coursework preferred.
• Previous experience in a school setting or administrative role is highly desirable.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Google Suite, Microsoft Office, and student information systems (such as PowerSchool).
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive student information with discretion.
• Strong problem-solving abilities and the ability to work both independently and as part of a team.

Qualifications

High school diploma or equivalent required; associate's degree or relevant coursework preferred. Previous experience in a school setting or administrative role is highly desirable. Strong organizational and multitasking skills with attention to detail. Proficiency in Google Suite, Microsoft Office, and student information systems (such as PowerSchool). Excellent communication and interpersonal skills. Ability to maintain confidentiality and handle sensitive student information with discretion. Strong problem-solving abilities and the ability to work both independently and as part of a team.

Skills

Google Suite, Microsoft Office, student information systems (such as PowerSchool), communication, interpersonal, confidentiality, problem-solving, organization, multitasking, attention to detail.

Benefits

Comprehensive benefits package includes health and life insurance, paid vacation and sick leave, annual personal and bereavement days, lump-sum longevity payments based on years of service, and paid holidays.

Pay

$28.59 per hour

Schedule

N/A