Guest Services Coordinator (E)–VOA Navigation Center

About the role

The Lakewood Navigation Center (LNC) is a 24/7 congregate shelter serving up to 103 men and women experiencing homelessness. The Guest Services Coordinator oversees the residential operations of LNC during their shift.

Responsibilities

• Welcome guests into shelter.
• Complete paperwork and process property in compliance with Health and Safety protocols.
• Promote housing stability and ensure resident needs are met.
• Maintain safety, cleanliness, and wellbeing of the facility.
• Cookordinator resident activities and engagement.
• Manage client files and ensure accurate data entry.
• Support program goals through specialized focus areas such as housing, employment, legal services, or benefits navigation.

Essential Duties and Responsibilities

• Guest Engagement & Advocacy - Ensure guests feel heard and valued; incorporate their input into programming when appropriate.
• Program Knowledge & Service Delivery - Maintain deep understanding of program requirements, referral processes, support services, and best practices in the field.
• Resource Navigation & Team Contribution - Demonstrate expertise in guest-specific resources and a commitment to serving individuals experiencing homelessness. Actively contributes to team goals within a diverse and dynamic environment.
• Documentation & Data Management - Accurately document all client interactions, eligibility, and demographics. Ensure timely and compliant data entry in systems such as ServicePoint and HMIS and maintain organized hard copy files.
• Professional Conduct & Confidentiality - Uphold confidentiality and collaborate effectively across teams. Adhere to professional standards and ethical guidelines.
• Safety & Crisis Response - Maintain physical and emotional safety of guests. Manage the milieu, de-escalate conflicts, contact emergency services when needed, and complete incident reports thoroughly.
• Team Support & Problem Solving - Serve as a resource for colleagues, offering support in problem-solving and staying informed on current field developments.
• Facility Maintenance & Operations - Assist with housekeeping tasks (e.g., linens, supplies, walk-throughs), enforce rules, and report maintenance needs promptly.
• Special Projects & Volunteer Coordination - Lead holiday and special projects as assigned. Supervise volunteers during shifts.
• Front Desk Duties - Handle calls, messages, donations, mail, and distribute bus passes.
• Mentorship & Training - Mentor junior staff and support onboarding/training of new team members.
• On-Call & Cross-Facility Coverage - Participate in the on-call rotation (full-time only) and provide coverage at other facilities as needed.
• Staff Scheduling & Meetings - Assist with shift scheduling and attend staff meetings and training. Actively participate as a member of the Family Motel team.
• Guest Compliance & Discharge - Monitor guest activities, enforce expectations, and take appropriate action when guests violate program rules or laws.
• Ethical Practice - Perform duties in alignment with the Social Work Code of Ethics.
• Other Duties - Carry Out Additional Responsibilities As Assigned.

Working Conditions and Physical Requirements

• Ability to be single-staffed while at the facility while having the responsibility for the safety of the guests.
• Ability to quickly and safely go up and down stairs regularly throughout the shift to do perimeter checks, and in cases of an emergency.
• Some lifting up to 50 pounds.
• Able to visually and auditorily supervise the milieu.
• Physically able to quickly respond to crisis, complete a perimeter check and secure a lockdown if needed.
• The employee may be exposed to severe weather conditions.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
• The noise level in the work environment is usually low to moderate.

Position Type and Expected Hours of Work

Current openings: Both Full and Part time Shifts Available
Fri-Sun 10:00pm-8:30am (Full time)
Mon-Fri 5:00pm-10:30pm (Part time)
Fri-Sun 7am-5:30pm (Full Time)

While Coordinators are on duty, they will be expected to stay at the facility for the entirety of their shift. All full-time staff are considered “essential staff,” requiring to be on their scheduled shifts regardless of holidays or inclement weather. This is compensated as determined by HR. All full time staff are also required be on the on-call rotation. This may result in being on-call approximately every 4-6 weeks. During on-call, all staff are required to answer calls for coverage issues for an entire seven days (Friday at 5pm until the next Friday at 5pm). This may require coverage of shifts at all residential facilities.

This is compensated as determined by HR. All full time staff are also required be on the on-call rotation. This may result in being on-call approximately every 4-6 weeks. During on-call, all staff are required to answer calls for coverage issues for an entire seven days (Friday at 5pm until the next Friday at 5pm). This may require coverage of shifts at all residential facilities.

Requirements

• Minimum Qualifications: Due to Bona Fide Occupational Qualifications, this position may require a male applicant depending on the shift available. Associates Degree in a related area or the equivalent experience in human services. One year direct human service experience. Good organizational and planning skills; works well as part of a team.
• Prior Experience: Experience working with individuals experiencing chronic homelessness, severe and persistent mental health concerns and residential case management experience. Residential experience and/or milieu management. Crises intervention skills.

Preferred Qualifications

• Experience working with individuals experiencing chronic homelessness, severe and persistent mental health concerns and residential case management experience.
• Residential experience and/or milieu management.
• Crises intervention skills.