Part Time Guest Services Coordinator –VOA Navigation Center (3)

About the role

The Lakewood Navigation Center (LNC) is a 24/7 congregate shelter serving up to 103 men and women experiencing homelessness. The facility provides safe, supportive shelter and access to essential and wrap-around services aimed at promoting stability and long-term self-sufficiency.

Responsibilities

• Welcome guests into shelter.
• Complete paperwork and process property in compliance with Health and Safety protocols.
• Promote housing stability and ensure resident needs are met.
• Maintain safety, cleanliness, and wellbeing of the facility.
• Cooker resident activities and engagement.
• Manage client files and ensure accurate data entry.
• Support program goals through specialized focus areas such as housing, employment, legal services, or benefits navigation.

Essential Duties and Responsibilities

• Guest Engagement & Advocacy- Ensure guests feel heard and valued; incorporate their input into programming when appropriate.
• Program Knowledge & Service Delivery- Maintain deep understanding of program requirements, referral processes, support services, and best practices in the field.
• Resource Navigation & Team Contribution- Demonstrate expertise in guest-specific resources and a commitment to serving individuals experiencing homelessness. Actively contributes to team goals within a diverse and dynamic environment.
• Documentation & Data Management-Accurately document all client interactions, eligibility, and demographics. Ensure timely and compliant data entry in systems such as ServicePoint and HMIS and maintain organized hard copy files.
• Professional Conduct & Confidentiality- Uphold confidentiality and collaborate effectively across teams. Adhere to professional standards and ethical guidelines.
• Safety & Crisis Response- Maintain physical and emotional safety of guests. Manage the milieu, de-escalate conflicts, contact emergency services when needed, and complete incident reports thoroughly.
• Team Support & Problem Solving- Serve as a resource for colleagues, offering support in problem-solving and staying informed on current field developments.
• Facility Maintenance & Operations- Assist with housekeeping tasks (e.g., linens, supplies, walk-throughs), enforce rules, and report maintenance needs promptly.
• Special Projects & Volunteer Coordination- Lead holiday and special projects as assigned. Supervise volunteers during shifts.
• Front Desk Duties- Handle calls, messages, donations, mail, and distribute bus passes.
• Mentorship & Training- Mentor junior staff and support onboarding/training of new team members.
• On-Call & Cross-Facility Coverage- Participate in the on-call rotation (full-time only) and provide coverage at other facilities as needed.
• Staff Scheduling & Meetings- Assist with shift scheduling and attend staff meetings and training. Actively participate as a member of the Family Motel team.
• Guest Compliance & Discharge- Monitor guest activities, enforce expectations, and take appropriate action when guests violate program rules or laws.
• Ethical Practice- Perform duties in alignment with the Social Work Code of Ethics.
• Other Duties- Carry Out Additional Responsibilities As Assigned.

Working Conditions and Physical Requirements

• Ability to be single-staffed while at the facility while having the responsibility for the safety of the guests.
• Ability to quickly and safely go up and down stairs regularly throughout the shift to do perimeter checks, and in cases of an emergency.
• Some lifting up to 50 pounds.
• Able to visually and auditorily supervise the milieu.
• Physically able to quickly respond to crisis, complete a perimeter check and secure a lockdown if needed.
• The employee may be exposed to severe weather conditions.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
• The noise level in the work environment is usually low to moderate.

Position Type and Expected Hours of Work

Current openings: GSC - Th/Fri 5pm-10:30pm & Sat/Sun 5:30pm-10:00pm
GSC - Sat/Sun 6pm-9:30pm
GSC - F-Sun 10:30pm-7am

While Coordinators are on duty, they will be expected to stay at the facility for the entirety of their shift. All full-time staff are considered “essential staff,” requiring to be on their scheduled shifts regardless of holidays or inclement weather. This is compensated as determined by HR. All full time staff are also required be on the on-call rotation. This may result in being on-call approximately every 4-6 weeks. During on-call, all staff are required to answer calls for coverage issues for an entire seven days (Friday at 5pm until the next Friday at 5pm). This may require coverage of shifts at all residential facilities.

This is compensated as determined by HR. All full time staff are also required be on the on-call rotation. This may result in being on-call approximately every 4-6 weeks. During on-call, all staff are required to answer calls for coverage issues for an entire seven days (Friday at 5pm until the next Friday at 5pm). This may require coverage of shifts at all residential facilities.

The shelters are staffed 24 hours a day year-round.

Requirements

• Minimum Qualifications: Associates Degree in a related area or the equivalent experience in human services. One year direct human service experience. Good organizational and planning skills; works well as part of a team.
• PREFERRED QUALIFICATIONS: Experience working with individuals experiencing chronic homelessness, severe and persistent mental health concerns and residential case management experience. Residential experience and/or milieu management. Crises intervention skills.

Competencies

• Models core culture attributes of VOACO that include “AIRS” (Accountability, Integrity, Respect and Service).
• Models and VOACO’s three critical virtues of HHS (Hungry, Humble, People Smart).
• Utilization of various databases including Homeless Management Information System and Service Point.
• Ensures equitable and inclusive services.
• Ensures that resident(s) has an active voice in programming.
• Possesses genuine empathy and compassion.
• Open to receiving and providing feedback; focused on conflict resolution.
• Adaptable Knowledge And Skills
• Strong written, oral, and interpersonal communication skills.
• High level of competency working with Microsoft Office suite and cloud-based applications.
• Strong time-management and prioritization skills.
• Experience working both independently and, in a team-oriented, collaborative environment.
• Strong organization skills

Benefits

• Benefit eligibility is based on job type/status
• Vacation Time
• Separate Sick Time
• Paid Holidays
• Floating Holidays
• Personal Days
• Volunteer/Wellness Day
• Tuition Assistance
• Pension Plan 403b Retirement Plan with Agency Match
• Health, Dental, Vision, and Pet Insurance
• Life Insurance
• Accident Insurance
• Employee Assistance/Work-Life Balance Program
• Employee Discount Program
• LifeLock with Norton
• Public Service Loan Forgiveness