Griffin Spalding Substitute Clerical Assistant

Responsibilities

• Perform secretarial duties including taking and transcribing dictation and composing correspondence from notes and oral instructions
• Operate office machines, computer terminals, and word processing equipment to type letters, requisitions, surveys, resolutions, board materials, and various legal documents
• Answer inquiries from staff, students, and visitors using initiative and independent judgment within the limits of established policies and procedures
• Answer telephones, arrange appointments, and serve as a professional point of contact for the school or department
• Establish, organize, and maintain filing systems to ensure accurate and accessible records
• Compile and prepare materials as assigned by the supervising principal or department head
• Maintain strict confidentiality concerning student records and sensitive district information at all times
• Adapt quickly to the procedures, systems, and culture of each assigned school or department, ensuring minimal disruption to daily operations

Requirements

• High School Diploma or GED
• Completion of the Griffin Spalding Employee Handbook acknowledgment
• Successful completion of a Georgia Gemalto Background Check
• Ability to work on an on-call, as-needed basis with flexible availability
• Friendly, approachable attitude with a professional demeanor and appearance
• Prior related experience working with children or in a school/educational environment
• Punctual and reliable, with the ability to report to assignments on short notice
• Ability to lift heavy objects up to 40 lbs as needed

Preferred

• Prior experience in an administrative, clerical, or office support role, preferably in a K-12 school district or public sector setting
• Proficiency with common office software such as Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with student information systems
• Strong written and verbal communication skills, with the ability to interact professionally with students, parents, staff, and administrators