Substitute Clerical

Distinguishing Features of the Class

The work involves the performance of standardized clerical tasks such as routine typing. Work is performed under the direct supervision of a higher ranking employee, who gives detailed instructions for new assignments and practices. Does related work as required.

Typical Work Activities

• Types forms, form letters, payrolls, bills, vouchers, records, reports, index cards and similar materials
• Transcribes Dictaphone cylinders and longhand copy
• Relieves telephone switchboard operator
• Collects money and accounts for monies received
• Addresses envelopes on a typewriter
• Cuts and proofreads stencils
• Answers telephone, takes messages, relays information directly or over intercommunication system
• Assists in the preparation of payrolls and the maintenance of time cards
• Sorts correspondence, vouchers, and similar materials
• Makes and checks routine arithmetical computations
• Files correspondence, memoranda, reports and other materials
• Acts as receptionist, directing callers to the proper person or office, and gives information of a routine nature
• Operates a mimeograph, adding or other office machine
• Indexes materials
• Performs routine office work involved in the issuance of licenses and permits, in preparation of tax rolls, and in preparation, mailing and collection of tax and utility bills
• May occasionally operate an alphanumeric keyboard to transcribe data to either punch cards, tapes, magnetic discs or directly to a computer

Full Performance Knowledges, Skills, Abilities and Personal Characteristics

• Working knowledge of office terminology, procedures and equipment
• Working knowledge of business arithmetic and English
• Ability to type from clear copy or rough draft at a reasonable rate of speed
• Ability to understand and follow oral and written instructions
• Ability to write legibly
• Clerical aptitude
• Mental alertness
• Neatness
• Tact and courtesy
• Physical condition commensurate with the demands of the position

Minimum Qualifications

Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.

NOTE: Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis.

NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.