Substitute Clerical

This position is a Substitute Clerical consideration for full-time placement on the Westchester Civil Service List.

About the Role

Under general supervision, the incumbent provides substitute clerical and office support of a routine nature associated with the functions of the office. Responsibilities involve maintenance of both automated and manual filing systems and records, producing various document formats for finished copy using automated systems, and providing information to the public or visitors regarding office procedures and services, either in person or over the phone.

Responsibilities

• Answer phones and take messages
• Process forms and collect fees related to office activities
• Produce various document formats such as correspondence, reports, tables, charts, and file storage
• Operate a variety of computer applications and office machines
• Handle routine clerical tasks and provide information to the public
• Oversee the work of part-time or seasonal help as needed
• Perform related work as required

Requirements

• Graduate of High School or GED
• Good knowledge of office terminology, procedures, equipment, and business English
• Knowledge of proper grammatical usage, punctuation, and spelling
• Familiarity with computer software applications to produce various document formats
• Ability to plan, organize, and efficiently perform clerical functions
• Ability to manipulate a standard alphanumeric keyboard at the rate of 35 words per minute
• Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail, and database software
• Ability to operate a variety of office machines
• Ability to deal effectively with the public and get along with others
• Good judgment and discretion, dependability, tact, courtesy, and initiative

Physical/Mental Demands

• Regularly required to stand, walk, and sit
• Regularly required to read, write, speak, understand, and communicate in English sufficiently to perform essential duties
• Ability to carry out oral and written instructions
• Regularly required to use hands and fingers to handle or feel objects, tools, or controls, and to talk and hear
• Occasionally required to lift and/or push up to 25 pounds
• Must have specific vision abilities for close vision, distance vision, and depth perception

Work Environment

• Noise level typical for a school environment
• Continuous interaction with the public and other staff
• Frequently meets multiple demands from several people
• Work generally performed indoors