Grants Manager

About the role

Under minimal supervision from the Sponsored Research Manager in the Division, the Grants Manager is responsible for pre-award coordination of all grant applications as well as post-award support for a group of Engineering and Applied Science (EAS) faculty and their respective research groups, providing a full spectrum of service while communicating effectively with all campus areas.

Responsibilities

• Assist faculty in applying for new or continued support.
• Review and prepare non-scientific portions of proposals, including budget development, proposal review, and identification of administrative issues requiring further review.
• Assist faculty in grant implementation and provide award-specific guidance on internal policies, procedures, and funding agency compliance matters, including:
  • Award setup
  • Subrecipient paperwork and monitoring
  • Equipment fabrication setup
  • Cost sharing tracking and reporting
  • NIH Salary Cap compliance
  • Effort reporting
• Manage spending of various awards to ensure all grant expenditures are reasonable, allocable, and allowable according to OMB and agency guidelines.
• Prepare financial projections for Principal Investigators.
• Develop and customize periodic (quarterly at minimum) reports for faculty and Division Chair. Advise faculty of potential problems and provide recommendations for corrective action.
• Maintain a positive, proactive relationship with campus areas (Office of Sponsored Research, Project Accounting, Procurement Services, Payroll Services, etc.) to ensure full grant compliance and process efficiency.
• Interact with the central accounting office and the Office of Sponsored Research on matters related to award closeouts.
• Provide guidance in grants administration and training to administrative staff assisting with account reconciliation and correct posting of expenditures.
• Perform other related job duties as assigned.

Requirements

• Bachelor’s degree with 4 years of relevant work experience.
• Effective oral and written communication skills.
• Good judgment, diplomacy, and patience.
• Strong interpersonal skills.
• Proficiency with computers for word processing, databases, spreadsheets, and online research.

Preferred Qualifications

• Experience with preparing and managing budgets.
• Experience with preparing grant proposals.
• Experience analyzing, evaluating, and recommending solutions to faculty on grant-related matters.
• Knowledge of federal funding administration and electronic proposal submission via agency websites (e.g., Proposal and Agreement Management, Proposal Central, Research.gov, Grants.gov, DARPA, NASA NSPIRES, SciENcv).
• Oracle, Data Warehouse, and/or Caltech experience.
• Ability to work independently with minimal supervision.

Benefits

Caltech offers a comprehensive benefits package to eligible employees and their dependents, including:

• Competitive compensation
• Health, dental, and vision insurance
• Retirement savings plans
• Generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.)
• Tuition reimbursement
• Additional benefits (onsite counseling, sick time for non-benefit eligible employees)

Pay

Hiring range: $75,000 to $91,600 per year. The salary of the finalist(s) selected will be set based on internal equity, experience, education, specialty, and training.