Grants Coordinator - Part-Time - $28.46-$39.88 per hour

About the role

We are seeking a highly skilled Grants Coordinator to serve as a key driver of external funding strategy and execution helping ensure SPRHC can expand services, strengthen operations, and support community health through competitive grant funding.

Responsibilities

• Opportunity Identification and Pipeline
• Continuously scan federal (HRSA, CMS, USDA, SAMHSA, FEMA), state (CDPHE, HCPF, OEDIT), foundation, and corporate funding sources for opportunities aligned with SPRHC's strategic priorities and rural health mission.
• Maintain a forward looking grants pipeline and present qualified opportunities for Go or No Go review before any application work begins.
• Brief the CFO regularly on the funding landscape: what is available, what SPRHC qualifies for, what is worth pursuing, and what is not.
• Proposal Development and Writing
• Lead all federal, state, and other organizational grant writing for SPRHC, its clinics, and VCLC.
• Translate clinical, operational, and community health concepts into compelling, evidence-based narratives.
• Build defensible budgets in partnership with Accounting, including indirect cost calculations, match documentation, and allowable cost coding.
• Ensure every submission meets funder guidelines, formatting requirements, and deadlines without exception.
• Award Acceptance and Onboarding
• Before accepting any Notice of Award, partner with Finance and Compliance to review match requirements, period of performance, allowable costs, reporting cadence, and repayment triggers.
• Confirm in writing that the named operating owner has read and understood the award.
• Set up each awarded grant in the SPRHC Grant Register with all required tracking fields populated.
• Project Management of Awarded Grants
• Serve as project manager for awarded grants, building implementation timelines, deliverable schedules, and reporting calendars.
• Cookordinate cross departmental project teams to keep funded activities on scope, on schedule, and within budget.
• Run standing check-ins with each grant's operating owner and surface risks early.
• Financial Coordination with Accounting
• Work closely with the Finance team to ensure expenditures are coded correctly to grant funds, drawdowns are timely, match obligations are tracked, and program income is captured.
• Support monthly close by confirming grant revenue recognition matches expense activity, with deferred revenue released in the period related expenses are recognized.
• Flag any allowable cost question or budget variance for resolution before it becomes an audit finding.
• Reporting and Communication
• Maintain the SPRHC Grant Register as the single source of truth for all active awards.
• Issue regular status updates to the CFO, Accounting, and operating owners on every grant, including drawn versus spent, deliverables due, reporting deadlines, and risk flags.
• Prepare and submit all funder progress reports, financial reports, and closeout documentation accurately and on time.
• Compliance and Stewardship
• Ensure ongoing compliance with funder requirements, Uniform Guidance (2 CFR 200), and SPRHC policy.
• Maintain organized, audit-ready grant records.
• Serve as the primary point of contact with grant funders, responding to inquiries professionally and protecting SPRHC funder relationships.
• Support audits, monitoring visits, and federal or state site reviews.
• Risk Management with the CFO
• Operate as a direct extension of the CFO on grant risk.
• Quantify repayment exposure on any underperforming grant.
• Escalate disengagement, scope changes, or reporting failures before they reach a funder.
• Never communicate with a funder about an exit or scope reduction without CFO authorization.
• Organizational Support
• Educate department heads, clinical staff, and leadership on grant requirements and their roles in funded projects.
• Assist with sustainability planning so funded initiatives have a path forward when the grant period ends.
• Contribute to community health planning and performance improvement efforts where grants intersect strategic priorities.

Requirements

• Minimum Required Education And Experience:
• Bachelor's degree in public administration, healthcare administration, nonprofit management, communications, English, or a related field.
• Minimum three years of professional grant writing experience with a documented track record of successful awards.
• Federal grant writing experience with a documented track record of successful awards.
• Demonstrated ability to write clear, compelling, deadline-driven narratives under pressure.
• Prominent project management experience including timelines, budgets, and coordination across multiple stakeholders.
• Working knowledge of federal grants administration, including Uniform Guidance (2 CFR 200) and standard reporting platforms (Payment Management System, grants.gov, SAM.gov).
• Two professional writing samples submitted with application, at least one a funded proposal.
• Preferred Qualifications:
• Healthcare or rural health grant writing experience.
• Direct experience with HRSA, CMS, USDA Rural Development, SAMHSA, CDPHE, or HCPF grant programs.
• Familiarity with Critical Access Hospital and Rural Health Clinic funding streams.
• Working knowledge of accounting principles, sufficient to partner effectively with Finance on grant budgets, drawdowns, indirect cost recovery, and revenue recognition.
• A background in accounting, finance, or bookkeeping is a meaningful plus, though not required.
• Knowledge of cost report implications of grant-funded activities at a Critical Access Hospital.
• Certification in grant writing or project management (GPC, PMP, or equivalent).

Qualifications

• Excellent written and verbal communication skills.
• Disciplined writing under deadline pressure.
• Strong analytical and problem-solving skills.
• Financial literacy sufficient to partner with Accounting on budgets and drawdowns.
• Strategic judgment about which opportunities to pursue and which to pass on.
• Cross-departmental collaboration without a direct authority line.
• Attention to detail at a level appropriate to federal compliance.
• Confidentiality and professionalism with funders and internal stakeholders.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Ability to work independently in a remote or hybrid environment while staying tightly coordinated with the CFO, Finance, and department heads.

Benefits

• All Employees are eligible for: Employee Assistance Program, 403B retirement fund options (employer match after one year of employment), Cafeteria Meal Discount, Full and Part-time Positions Are Eligible For Medical benefits including telehealth options, Dental and vision benefits, Basic life insurance and AD&D (employer paid), Supplemental Life/AD&D, Paid Time Off, Short-term disability (employer paid), Critical Illness Insurance, Accident Insurance, Identity protection, Tour of Duty (Paid temporary housing for those who qualify).