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Grants and Contracts Specialist - Radiology and Medical Imaging Research

University of Virginia · Charlottesville, VA · 1 wk ago
$58k–$65k/yrFull-time

About the role

The Department of Radiology & Medical Imaging within the UVA School of Medicine is seeking two (2) Grants and Contracts Specialists to join our dynamic research teams and greater department. Each Specialist will support either pre- or post-award responsibilities. These positions may be eligible for flex-work in a hybrid environment with an option to work remotely for up to 2 days per week.

Responsibilities

  • Pre-Award Specialist:

    • Prepare and submit grants and contracts through the pre-award process utilizing both Sponsor and UVA regulations.
    • Follow through to submission to Sponsor.
    • Advise faculty on administrative requirements in preparing proposal submissions.
    • Prepare, coordinate and review certain administrative proposal elements (biosketches, facilities & resources, etc.) for consistency, accuracy, and completeness.
    • Assist with developing budget and budget justification; proofing for inconsistencies to ensure accuracy.
    • Maintain delegated access and responsibility for all faculty SciENcv accounts, ensuring Biosketches and Other Support documents are current, accurate, and compliant with sponsor requirements.
    • Proactively review faculty compliance status and ensure all required trainings, disclosures, and certifications (including FCOI and sponsor-specific requirements) are current prior to proposal submission to maintain compliance and avoid submission delays.
    • Aid in the preparation of the department budget by communicating with faculty to determine the funding probability of pending proposals.

  • Post-Award Specialist:

    • Prepare and/or certify monthly account reconciliations, process supplier invoice requests, create purchase orders, prepare/submit reimbursements, submit internal service deliveries, and create journal transfers/accounting adjustments for multiple awards.
    • Provide financial oversight, compliance guidance, and administrative support in regard to sponsor and institutional regulations.
    • Perform detailed financial analysis of award spending and provide projections of future spending.
    • Identify and address potential risks and issues related to research projects, such as budget overruns, compliance violations, or delays in project timelines.
    • Work with PIs and other stakeholders to develop strategies for mitigating risks and resolving issues as they arise.
    • Prepare progress reports in compliance with sponsor guidelines.
    • Submit payroll costing allocations / payroll adjustments.
    • Maintain faculty iLAB accounts, ensuring members are up to date and worktags are accurate.
    • Complete biannual payroll account confirmations with faculty.
    • Stay informed about changes in funding agency requirements, regulations, and best practices in research administration.
    • Meet with faculty monthly / quarterly to review grant reports and balances.

Qualifications

  • Grants and Contracts Professional 1:

    • Education: High School diploma.
    • Experience: None.

  • Grants and Contracts Professional 2:

    • Education: Associate's degree.
    • Experience: At least two years of relevant experience required. A combination of education and relevant experience may be considered in lieu of a degree.

Benefits

This is a non-exempt, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits. This position is located in Charlottesville, VA, and provides an option to work in a hybrid environment after completing all required onboarding and training. Anticipated salary range is $44-$55k for Professional 1 Specialists, or $58k-65k for Professional 2 Specialists, commensurate with education and experiences. For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

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