Grant Payments Officer

About the role

This position processes grant payment requests, cash advance requests, financial statement reports, and manages federal cash drawdown accounts. Under limited supervision, it provides responsible and mid-level financial management and accounting work for a department of approximately 1,700 employees across over 50 locations, including sites in Greater Minnesota, in collaboration with the Director of the Office of Grant and Contract Management (OCGM).

The role assists the team lead with advanced grants payment duties such as grant invoice payments, federal fund drawdowns, overseeing grant cash advances, and resolving complex grant invoice payments and/or drawdowns. It covers all DEED federal accounts involving multiple U.S. departments, including Labor, Education, Health, Small Business Administration, Housing and Urban Development, Commerce, Health and Human Services, Treasury, and Environmental Protection Agency.

This position is telework eligible, with staff provided the tools and equipment to succeed in a virtual work environment. The telework policy may change based on business needs.

Responsibilities

• Process grant payment requests and cash advance requests
• Manage federal cash drawdown accounts and financial statement reports
• Assist with grant invoice payments and federal fund drawdowns
• Oversee grant cash advances
• Resolve complex grant invoice payments and/or drawdowns
• Provide financial management and accounting support for federal accounts across multiple U.S. departments

Requirements

Two (2) years of experience providing administrative support for financial records, such as:

• Inputting and accessing data into accounting systems
• Approving and preparing invoices
• Processing expenses

Substitutions:

• Associate’s degree in accounting, finance, or a closely related field may substitute for six (6) months of experience
• Bachelor’s degree substitutes for one (1) year of experience
• Master’s degree substitutes for eighteen (18) months of experience

Qualifications

Applicants meeting the minimum requirements will be evaluated on:

• Experience in grant payment transactions and invoice review

Benefits

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan providing income after three years of service
• Employer-paid life insurance
• Short-term and long-term disability insurance
• Tax-free expense accounts for health, dental, and dependent care
• Resources promoting physical, emotional, social, and financial well-being
• Career development support, including training, classes, and professional development
• Federal Public Service Loan Forgiveness Program eligibility (for qualifying positions)
• Employee Assistance Program (EAP) for work/life support, including mental health, relationship challenges, grief, finances, and legal issues
• Daily living/convenience services, such as chore services, home repair, trip planning, and child/elder care

Benefits eligibility varies based on employment type, agency, funding availability, union agreements, location, and length of service with the State of Minnesota.