Grant Officer

Responsibilities

• Draft foundation proposals, individual giving appeals, and impact reports, and support government grant applications, combining your own writing with The Hort’s AI tools and systems.
• Work with program managers to gather the program design, metrics, and outcomes that proposals require, and support program staff in shaping logic models and outcome measures where needed.
• Work with the Communications & Strategy Consultant on positioning, narrative, and editorial direction, moving proposals through a structured review process.
• Use AI tools to support research, first drafts, budget narratives, and reporting, while bringing the judgment and organizational knowledge the tools can’t supply.
• Keep voice, factual accuracy, and funder-guideline compliance consistent across submissions.

Funder Relationships & Stewardship

• Manage relationships with The Hort’s established foundation funders, keeping each one informed, appreciated, and well served.
• Cook up and coordinate site visits, tours, and touchpoints for funders, prospects, and board members, working with senior leadership.
• Draft tailored acknowledgments, updates, and stewardship communications that keep funders close over time.
• Serve as primary administrator of DonorPerfect, The Hort’s fundraising database, including oversight of gift processing, preparation of donation reports, reconciliation of contributions, and maintenance of accurate, current donor records.

Prospect Research & Pipeline

• Identify new foundation and corporate funding opportunities that fit The Hort’s programs.
• Build and maintain a clear, prioritized prospect pipeline.

Grants Management & Compliance

• Own and maintain an accurate grants calendar, with timely submissions, renewals, and reports.
• Track deliverables and metrics commitments across active grants, coordinating with program staff for on-time, compliant reporting.
• Manage grants from application through reporting and close-out.

Program & Budget Partnership

• Work with the Finance team and program staff to build grant budgets and budget narratives.
• Take part in the annual budgeting process, helping match grants and giving opportunities to funding gaps.
• Support the CEO and COO in connecting fundraising work to organizational priorities.