Grants and Contracts Officer

About the role

The position of Grant and Contract Officer assists principal investigators, project managers, and faculty members by providing knowledge and expertise on proposal and budget preparation, contract and subcontracting negotiations, and rules and regulations of state, federal, and other sponsoring agencies. The position also serves as a continuing source of information concerning funding opportunities and as a liaison between investigators, administrators, and the agency officials.

Responsibilities

• Ensure proposals meet sponsor and institutional requirements before submission to Pre-Award leadership for final review. Assist principal investigators (PIs), project managers, etc in preparing budgets.
• Review of sponsor guidelines to ensure consistency, compliance, and administrative components of proposals. Review cost-sharing commitments and institutional approvals.
• Submit proposals through sponsor portals (e.g., Grants.gov, NSF research.gov, NIH eRA Commons).
• Update proposal details (e.g., sponsor, award amount, project period, PI information) in database within two days after submission. Track all proposals within assigned portfolio against the database for accuracy, including moving through the workflow in a timely manner and verifying status of Pending proposals.
• Ensure sponsor-mandated reports (e.g., progress reports, final technical reports), prior approvals, NCEs, pre-award negotiations, and all other documentation is in the grant file. Perform regular self-audits of portfolio projects and data validation to correct errors or inconsistencies in grant records.
• Review and negotiate award terms and conditions with sponsors (federal, state, industry, and foundations), to include ¿just in time¿ types of requests. Ensure compliance with institutional policies, sponsor regulations (e.g., 2 CFR 200 for federal awards), and legal requirements. Facilitate execution of award agreements and subawards.
• Coordinate progress reports submission to sponsors. Ensure timely completion of milestones and deliverables per the grant agreement. Assist with final project closeout requirements (e.g., invention disclosures, equipment disposition). Assist with PI transfers (e.g., transferring awards to/from another institution). Acting as a liaison between PIs, department administrators, and sponsors on non-financial matters. Providing guidance on sponsor policy updates and institutional best practices.
• Provide one-on-one training for faculty and staff on proposal development, compliance, and award management. Keep the research community of your assigned portfolio informed of changes in federal and sponsor policies. Participate in institutional, regional, and national workshops and/or webinars on research administration to stay current on rules and regulations and to maintain knowledge of emerging issues.

Required Qualifications

• Bachelor's degree from an accredited college or university with a minimum of two years of experience OR Associate's degree from an accredited college or university with at least five years of related experience.
• Master's degree from an accredited college or university in business administration, a biomedical area, or an equivalent combination of education and work experience. Experience in preparation/review of biomedical proposals, and administration of awarded programs, including close-out. Knowledge of the implementation of federal regulations governing research or related matters at a non-profit educational institution.

Preferred Qualifications

• Master's degree from an accredited college or university in business administration, a biomedical area, or an equivalent combination of education and work experience. Experience in preparation/review of biomedical proposals, and administration of awarded programs, including close-out. Knowledge of the implementation of federal regulations governing research or related matters at a non-profit educational institution.

Knowledge, Skills, & Abilities

• Proficient in Microsoft Office and other computer software/databases.
• General office procedures and practices.
• Customer service principles.
• Industry-specific regulations and policies.
• Organizational policies and procedures.
• Excellent interpersonal, written, and verbal communication skills.
• Detail-oriented with strong prioritization and organizational skills.
• Problem-solving and critical thinking.
• Teamwork and collaboration.
• Adaptability and flexibility.
• Data entry and record-keeping.
• Technical and analytical skills.

Shift/Salary/Benefits

Shift: Days; M-F (Work outside of the standard business hours may be required)
Pay Band: B10
Salary: $52,500/annually
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled

Conditions of Employment

• All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
• If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
• Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

Other Information

• This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees.
• Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success.
• Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
• Equal Employment Opportunity

How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365