Grant Financial Leader

Key Responsibilities

• Oversees the financial framework and compliance processes for all federal grants, including the Senior Community Service Employment Program (SCSEP).
• Serves as the internal subject-matter expert on federal grant reporting and regulatory requirements.
• Reviews and approves all grant-related invoices, ensuring proper coding and authorization.
• Analyzes monthly financial statements, general ledger activity, and other financial data tied to federal awards.
• Pairs with Project Directors to develop annual grant budgets.
• Maintains oversight of grant-related accounting activities, monitoring spending across all budget categories and comparing actual expenditures to approved budgets each month.
• Tracks and verifies time allocation reports for federal program staff, ensuring alignment with project activities and account codes.
• Prepares and submits all required federal financial reports, including quarterly and final Financial Status Reports, accurately and on schedule.
• Manages reimbursement requests to federal agencies and coordinates payments to sub-grantees.
• Collaborates with the Finance Department on month-end processes, financial reporting, and grant-related accounting matters.
• Communicates with federal agencies and partners regarding policies, procedures, and financial compliance.
• Supports Project Directors with budget planning, year-end projections, contract documentation, and finance-related inquiries while ensuring adherence to federal administrative and financial standards.
• Leads preparation of audit documentation for the Single Audit, including the Schedule of Federal Awards. Responds to auditor inquiries and maintains audit-ready records.
• Manages and monitors all sub-recipient financial activity, including budget reviews, expenditure monitoring, compliance with 200/230, and contract maintenance.
• Confirms that matching requirements are met and that federal cost limitations are followed.
• Develops and maintains sub-recipient monitoring procedures using OMB Uniform Guidance. Conducts annual risk assessments and ongoing monitoring activities such as:
• Ensures compliance with federal cash management rules, including minimizing the time between federal drawdowns and disbursements.
• Provides training, technical assistance, standardized tools, and guidance to sub-grantees on federal regulations and financial processes.
• Develops a working understanding of each grant's programmatic requirements to support financial discussions and decision-making.
• Participates in the annual Project Directors national conference and facilitates financial sessions as needed.
• Attends monthly grant and Finance Department meetings, providing financial data and visual reports to support program monitoring.
• Assists Project Directors with procurement processes, contract reviews, and related administrative tasks.

Qualifications

• At least five years of experience in nonprofit accounting.
• Minimum of ten years of progressive accounting or finance experience.
• Strong ability to provide clear direction, respond to inquiries, and communicate effectively.
• High attention to detail with strong organizational skills.
• Able to work independently, exercise sound judgment, and manage confidential information responsibly.
• Flexible, accurate, and able to adapt to changing priorities.
• Excellent written communication skills and ability to engage across various settings.
• Strong interpersonal skills and ability to collaborate effectively.
• Proficient with Windows, Word, advanced Excel, PowerPoint, email, Internet tools, and NetSuite.
• Ability to travel as needed.
• Bachelor's degree in accounting or related field; CPA or MBA preferred.
• Experience with budget development and financial management preferred.