GRANT COORDINATOR

About the role

To advance the social and spiritual mission and vision of Central Ohio Youth For Christ by providing a high quality program for increasing grant income, managing funded grants, and reporting results to funders.

Key objectives

• Identifying existing and new potential funding opportunities from private, corporate, and government entities
• Ensure high quality grant submission
• Support successful grant implementation
• Administrative coordination of grant details and deadlines
• Actively embrace spiritual commitments and responsibilities
• Other duties as assigned

Responsibilities

Identify grant opportunities

• Consistently research new opportunities for grants related to existing or proposed programs operated by Central Ohio Youth for Christ, its subsidiaries and its affiliate, Gracehaven (hereafter referred to COYFC)
• Qualify new opportunities and prioritize best fits via prescribed measures
• Work with existing teams within COYFC to garner and support for a particular grant opportunity prior to submitting grant application
• Attend grant workshops and information sessions regarding qualified grant opportunities
• Make personal contact with funder (whenever possible) prior to grant submission to review our intent for our proposal and ensure it aligns with the funder's priority
• Maintain relational engagement with grant prospects and donors to stay connected to the mission. This could include invitations to COYFC events or 1-1 relational meetings

Ensure high quality grant submission

• Ensure all RFP's are fully read, and all expectations and requirements can be met by our team if the grant were approved
• Work with appropriate team within COYFC to ensure that the program being funded by the grant fits well with their objectives and capacity to complete the work
• Enlist aid as needed to refine the work plan and budget to eliminate gaps between grant commitments and existing policy/procedure
• Take lead responsibility in writing the grant consistent with the work plan and goals agreed upon with the COYFC team
• Ensure all required supporting documentation is included, accurate and up to date
• Ensure grant applications are submitted on time

Grant implementation

• Ensure access to full and clear award information and restrictions prior to implementation
• Ensure a clear leadership and management responsibilities for each grant with agreement from staff to be involved
• Develop a timeline of grant work and reporting deadlines
• Ensure the Finance department has needed accounting categories to track the grant spending as required by the funder
• Ensure milestone reporting and/or billing is completed on time in alignment with the grant plan. Address gaps in performance or spending required
• Ensure final reporting is submitted internally to COYFC leaders as required

Administrative coordination

• Identify all elements of the grant making cycle for current grants (submission for deadlines, reporting deadlines, etc.) and ensure they exist on a grant calendar
• Ensure that workload conflicts between new grant opportunities and existing grant responsibilities are managed well
• Maintain easily accessed records for all funders researched, grants submitted, grants approved, management processes and reports
• Ensure adequate tools and resources exist for researching new grant opportunities as well as managing information
• Maintain a Grants Manual that includes policies, step by step standardized processes, and reporting forms to the Grants Department
• Participate in supervision, staff meetings, and other meetings as required
• Serve as "point person" for monthly grant management, new kick-off and continuing re-boot award, meetings with ministry and finance department representatives

Spiritual responsibilities

• Fully embrace COYFC's statement of faith and code of conduct
• Participate in staff prayer meetings and able to contribute as appropriate
• Pray for, and be able to winsomely represent the beliefs and values of our faith community to prospective funders
• Ensure that the faith based nature of our organization and mission is represented with clarity and integrity to potential funders
• Ensure funded projects for faith neutral activities do not commingle funds with faith based activities or redirect funds toward faith based activities
• Ensure faith neutral funders and all government funders have certainty that their funds are not used for faith neutral activities

Requirements

Education

• Bachelor's Degree in related field is preferred

Experience

• Experience in prospect research and identification, data collection and analysis, outcome measurements and reporting results
• Knowledge of community, corporate and family foundations
• Demonstrated knowledge of fundraising and proven success of goal attainment
• Knowledge of grant research and proposal writing practices and principles
• Specific experience with Federal, State, and Government grants

Skills & competencies

• Proficiency with Google Workspace
• Excellent written and oral communication skills
• Outstanding research, writing, proof reading, planning, organizing, conceptual and strategic/critical thinking skills
• Ability to communicate in a compelling and succinct manner
• Ability to work independently as well as with a team
• Ability to manage multiple projects, meet deadlines, and be flexible to changing priorities
• Time management skills with an ability to proactively plan the grants schedule
• Ability to take initiative, along with the ability to set expectations and hold others accountable