Grant Coordinator

About the role

The Grant Coordinator will provide oversight and management for system-wide grant activity throughout the funding life cycle, from procurement to financial management. The candidate will serve as the primary liaison between the operational and finance teams. This position will comply with all pre-award and post-award policies and procedures defined by Frederick Health and the funder, which may include federal, state, local and special interest or foundation grants. The Grant Administrator will develop budgets for new and competing grant awards, perform regular reviews of funds and budgets for purposes of confirming charges and reconciling discrepancies, and will do budget projections for the lifetime of each grant for the Operational leader. They will perform additional duties to support the system as needed. While experience in grant administration is preferred, as is a working knowledge of federal, state, and foundation grant regulations and requirements, this experience is not essential. This role is an excellent opportunity for a motivated, detail-oriented individual. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Responsibilities

• Coordinate grant proposal preparation; identify new opportunities for funding; monitor internal and external proposal submission deadlines for various funding opportunities.
• Oversee all aspects of the grant application process, including development of study budgets for sponsored research and associated funds in accordance with sponsor fiscal policies and procedures.
• Serve as primary contact for collaborating sites regarding development of budgets, addressing fiscal questions, and monitoring for compliance with Partners and sponsor policies.
• Understand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with Partners fiscal policy; stay current on policy changes.
• Review outgoing subaward invoices and financial status reports.
• Collaborate with Operational leaders on progress reports.
• Provide timely closeout of all expired projects through coordination of fiscal and administrative resources.
• Provide guidance regarding the allowability of costs to be charged to a grant.
• Monitor project expenditures, including monthly assessments of fund activity; recommend action as necessary; prepare and maintain financial reports on an ongoing basis.
• Identify and prevent project overruns.
• Process outgoing subaward payments for approval and track them against budgets.
• Review check requests and reimbursements for errors and missing documentation before processing.
• Provide Operational Leader and subaward sites counsel regarding fiscal strategy; anticipate and proactively address problems.
• Attend staff meetings.
• Actively participate on the Community Benefit Steering Committee and collaborate with individuals across the system to ensure reporting is accurate, timely and complete, including proficient use of CBISA/Community Benefit software tool.

Qualifications

Bachelor’s or advanced degree; 3+ years of related experience; experience with NIH grants and/or clinical trials preferred; Advanced Excel skills required; experience using other accounting or financial software helpful.

Skills

• Planning and Workflow Management: Ability to independently prioritize, multi-task, and meet deadlines; demonstrated ability to be organized and flexible in an environment requiring continuous monitoring of priorities; exceptional attention to detail; robust problem‑solving ability, including the ability to gather information, identify resources, and imagine alternatives.
• Communication: Excellent written and verbal communication skills; cognizant and respectful of cultural differences in communication approach.
• Professionalism and Integrity: Exceptional judgment and ability to maintain confidentiality; excellent interpersonal and management skills with facility to interact professionally at all levels; positive customer‑service orientation; desire to promote change and initiate new ideas for constant improvement.

Pay

Salary range: $30.82 minimum – $44.17 maximum.