Grant Administrator II - Engineering Deans Office (Engineering Center)

About the role

The Grant Administrator II, under the direction of the Associate Director of Research Administration, is responsible for the post-award research administration of sponsored programs and other internally funded support for the College of Engineering and Computing (CEC).

Responsibilities

• Responsible for the post-award management of assigned portfolio ensuring compliance governing federal, state, sponsor and University policies and procedures.
• Manages and tracks CEC-wide cost-sharing commitments and expenditure burn rates to ensure alignment with budget projections and compliance with funding requirements.
• Conducts CEC-wide subaward monitoring to ensure reporting and timelines are met and, costs are allowable and aligned with award terms.
• Manages the financial life cycle of assigned projects including expenditure monitoring, award reconciliation, oversight of cost-sharing burn rates and award closeout for accuracy, consistency, and compliance.
• Confirms all expenditures and supporting documentation are accurate, allowable, aligns with approved budgets and funding periods and reported accurately. Resolve errors as necessary in a timely manner.
• Covers payroll adjustments, monitors and tracks the on-time and accurate effort reporting/certification of sponsored programs.
• Prepare financial reports, award reconciliations and other financial/budgetary analyses and projections as required. Communicates award financial status to stakeholders.
• Facilitates required post-award actions with Office of Research & Economic Development (ORED) and other FIU central offices such as requesting pre-award spending/end date changes, establishing new awards, modifying budgets, preparing cost-transfers, processing personnel and non-personnel expenditures, and close-out of encumbrances and awards.
• Serves as a resource to Principal Investigators and departmental staff on post-award matters including but not limited to clarification of award terms, budgets, sponsor requirements, and university procedures.
• Maintains records of award activity, financial transactions, reporting deadlines, and sponsor communications. Provides regular updates for the Associate Director and faculty as needed.
• Reviews award documentation and sponsor guidelines for accuracy and compliance requirements, escalating issues as needed.
• Interprets and apply established policies and procedures for post-award management. Recommends changes to improve the efficiency and effectiveness of assigned area.
• Maintains confidentiality of information involving research grant activities, including sponsor-specific requirements and faculty funding information.
• Remains current with sponsor updates and post-award requirements by attending training sessions and applying knowledge to award administration.
• Maintains detailed documentation to support audit readiness and provides support during audits, site visits, and other program reviews by gathering and organizing required documentation.
• Serves as a resource to Principal Investigators and departmental staff on post-award matters including but not limited to clarification of award terms, budgets, sponsor requirements, and university procedures.
• Maintains confidentiality of information involving research grant activities, including sponsor-specific requirements and faculty funding information.
• Remains current with sponsor updates and post-award requirements by attending training sessions and applying knowledge to award administration.
• Maintains detailed documentation to support audit readiness and provides support during audits, site visits, and other program reviews by gathering and organizing required documentation.

Qualifications

• Bachelor's degree and two (2) years of grant or contract administration experience OR Certified Research Administrator (CRA) and two (2) years of grant or contract administration experience OR equivalent combination of education and six (6) years of grant or contract administration experience; OR an equivalent combination of relevant education and/or experience.
• FIU Research Administrators Certificate Course (RACC) must be completed within 3 months of hire.

Departmental Requirements

FIU Research Administrators Certificate Course (RACC) must be completed within 3 months of hire.

Job Category

Administrative

Advertised Salary

$67,778.12 - $72,000

Work Schedule

Begin time: 8:30 AM
End time: 4:30 PM

Pre-Employment Requirements

• Criminal Background Check