Grant Administrator I - Engineering

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Grant Administrator I, under the direction of the Associate Director of Research Administration, is responsible for the post-award research administration of sponsored programs and other internally funded support for the College of Engineering and Computing (CEC). The incumbent will work closely with CEC faculty and staff in providing financial oversight and support of assigned portfolio to assure compliance with all governing policies and procedures, effective financial stewardship, the maximization of resources while providing a high level of service to the CEC research community.

• Responsible for the post-award management of assigned portfolio ensuring compliance with governing federal, state, sponsor, and University policies and procedures.
• Manages the financial life cycle of assigned projects including expenditure monitoring, award reconciliation, oversight of cost-sharing burn rates and award closeout for accuracy, consistency, and compliance.
• Confirms all expenditures and supporting documentation are accurate, allowable, aligns with approved budgets and funding periods and reported accurately. Resolve errors as necessary timely.
• Covers payroll adjustments, monitors and tracks the on-time and accurate effort reporting/certification of sponsored programs.
• Prepare financial reports, award reconciliations and other financial/budgetary analyses and projections as required. Communicates award financial status to stakeholders.
• Serves as a resource to Principal Investigators and departmental staff on post-award matters including but not limited to clarification of award terms, budgets, sponsor requirements, and university procedures.
• Maintains records of award activity, financial transactions, reporting deadlines, and sponsor communications. Provides regular updates for the Associate Director and faculty as needed.
• Reviews award documentation and sponsor guidelines for accuracy and compliance requirements, escalating issues as needed.
• Maintains confidentiality of information involving research grant activities, including sponsor-specific requirements and faculty funding information.
• Remains current with sponsor updates and post-award requirements by attending training sessions and applying knowledge to award administration.
• Maintains detailed documentation to support audit readiness.
• Provides assistance on multi-investigator or departmental awards by coordinating routine information and required documentation.

Minimum Qualifications

• Bachelor's degree and one (1) year of related experience; OR five (5) years of related experience ; OR an equivalent combination of relevant education and/or experience.

Departmental Requirements

• FIU - Research Administrators Certificate Course (RACC) must be completed within 3 months of hire.

Desired Qualifications

• Proficient in Excel.
• Experience working with Peoplesoft Financials.

Job Category

Administrative

Advertised Salary

$56,014.60 - $58,000

Work Schedule

Begin time: 8:30 AM
End time: 5:00 PM

Pre-Employment Requirements

• Criminal Background Check