Grant Administrator

About the role

The Grant Administrator is a professional position within the College of Arts, Humanities and Social Sciences (CAHSS). The position will report directly to the Dean. The primary purpose of the CAHSS grant administrator is to manage the lifecycle of grants, from finding funding and writing proposals to overseeing budget, compliance, reporting, and ensuring project goals align with funder requirements, acting as a crucial liaison for financial awards supporting research, programs, or operations, requiring strong organizational, financial, and communication skills.

The Grants Administrator position acts as the cornerstone for managing and overseeing grant-related activities within the College, ensuring both the acquisition and effective utilization of grant funds in support of the College’s strategic objectives. This includes monitoring budgets, adjusting financial plans as needed, and ensuring the timely submission of financial and progress reports. A critical aspect of the role involves ensuring adherence to all grant compliance requirements by staying abreast of grantor policies, implementing effective internal controls for monitoring compliance, and managing all required reporting and documentation with precision and timeliness.

This comprehensive approach to grants administration underscores the pivotal role the Grants Administrator plays in the fiscal health and programmatic success of the College, making it a key position that bridges the gap between potential funding sources and the organization’s long-term sustainability and growth.

Responsibilities

• Manage the lifecycle of grants, from finding funding and writing proposals to overseeing budget, compliance, reporting, and ensuring project goals align with funder requirements.
• Act as a crucial liaison for financial awards supporting research, programs, or operations.
• Ensure adherence to all grant compliance requirements by staying abreast of grantor policies, implementing effective internal controls for monitoring compliance, and managing all required reporting and documentation with precision and timeliness.
• Maintain and track grant budgets, adjust financial plans as needed, and ensure the timely submission of financial and progress reports.
• Collaborate with faculty and staff to develop and implement grant strategies and ensure alignment with college and university goals.
• Oversee compliance with federal, state, and university grant programs that support research, instruction, and public service across disciplines and their submission processes.
• Prepare and review grant proposals, budgets, and reports.
• Monitor and manage grant expenditures to ensure compliance with grant terms and conditions.
• Develop and maintain relationships with funding agencies and other stakeholders.
• Provide guidance and support to faculty and staff on grant writing and management best practices.
• Conduct regular reviews of grant projects to assess progress and ensure alignment with project goals.
• Ensure accurate and timely reporting to funders and comply with all reporting requirements.
• Manage conflict resolution and problem-solving related to grant administration issues.

Requirements

• Bachelor’s degree in Business Administration, Public Administration, or related area; or equivalent combination of training and experience.
• Minimum of 3 years of grant administration experience.
• Working knowledge of electronic research administration systems and financial systems.
• Extensive knowledge of computer software and research administration systems.
• Knowledge of federal, state, and university grant programs that support research, instruction and public service across disciplines and their submission processes.
• Financial Management, Accounting Skills, Successful Grant Applications, Project Management, Auditing, Budget Development, Data Collection, Data Analysis, Advanced Technology and Software Knowledge.

Qualifications

• Strong organizational, financial, and communication skills.
• Ability to manage multiple tasks and priorities effectively.
• Experience with federal, state, and university grant programs.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite and research administration systems.

Skills

• Grant administration experience.
• Grant proposal development and review.
• Grant budget preparation and management.
• Grant reporting and compliance.
• Grant negotiation and contract management.
• Grant writing and proposal development.
• Grant management software proficiency.
• Grant compliance and regulatory knowledge.
• Grant administration software proficiency.

Benefits

• Aetna – State Health Benefits of North Carolina
• NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
• Accrued Vacation and Sick Leave for Eligible Employees
• Community Service Leave
• 12 Paid Holidays
• Teachers and State Employees Retirement System (TSERS)
• Optional Supplemental Plans – 401k, 403b, 457b and 457
• Employee Assistance Program (EAP)
• Campus Recreation Center Discount
• University Bookstore Discount