Grant Accounting/Payroll Clerk

Requirements

MOS CODES: 001127 (Navy)

Education and Experience

• High School diploma or GED, or higher
• Two (2) years clerical experience involving some accounting support or payroll duties

Licenses and Certificates

None

General Purpose

Under general supervision, perform specified standard accounting clerical payroll processing, collection, disbursement, purchasing or bookkeeping work, which may include tasks associated with a grant and/or contract.

Typical Duties

• Prepare reimbursement billing invoices and post to the General Ledger; review grant refund claims and invoices for accuracy.
• Enter transactions in automated financial management and inventory systems; audit monthly vendor statements.
• Decrease, increase, cancel, or close purchase orders; process customer deposit refunds and rebates; maintain files of purchase orders, requisitions, and related documents.
• Verify availability of funds for purchases; record work orders; tag, log, and audit equipment.
• Review for accuracy and enter requisitions for supplies, materials, and services in the computer‑based financial system.
• Initiate processing and post vendor payments.
• Gather, record, reconcile, and consolidate cashier reports and deposit slips; prepare daily deposits; reconcile credit card reports; enter codes for billed items; initiate collection process for returned checks; review invoices for accuracy and enter transactions.
• Bill, collect, record, and account for miscellaneous fees and service charges.
• Create and process journal entries for revenue received and petty cash; monitor payments and prepare deposits.
• Process lockbox payments, post data electronically, and record totals to the ledger and related files.
• Verify and reconcile daily petty cash disbursements; receive funds from courier; identify and address shortages and notify appropriate requesters.
• Maintain payroll records and provide accounting staff support, including grant/contract‑related duties such as gathering data, reviewing time and attendance sheets, preparing and entering time reports, and providing expense data for budgeting and reimbursement.
• Perform duties of coworkers as needed to ensure continuity of operations.
• Dispense requested supplies and requisition replacements for depleted stocks.
• Answer phones, compose and type correspondence, and perform other clerical duties as assigned.
• Answer questions and provide information regarding grants, if assigned.
• Conduct research by gathering information from files and prepare documentation or forms as needed.
• Maintain and update computerized or hard‑copy records.

General Information

This is an unclassified contract position; employment is predicated on the continuation of state/federal funding. The position will close when a preset number of qualified applications have been received.