Grant Accountant, Local Programs

Position Summary

The Grant Accountant, Local Programs performs a multitude of finance, administrative and accounting related activities necessary for the comprehensive management of NJTPA’s grants and contracts, while ensuring compliance with university (NJIT), Federal, State and local laws, regulations and funding requirements.

Essential Functions

• Financial Management and Reporting: Review Local Program expenditures to ensure alignment with award budgets, requirements, and university policies. Monitor contract/project budgets and assists in the preparation of contract/budget modifications. Assists in the development of monthly, quarterly and annual budget reports, as required. Performs general accounting and record keeping for a variety of procedures and operations and prepares related correspondence, reports and a variety of other compositions as may be requested or directed. Enters purchase requisitions for contracts/subcontracts and oversees tracking of purchase orders and/or invoices for reimbursement to vendors/grant recipients. Log, track, and review invoices for accuracy, eligibility of expenses and compliance with contract terms, federal regulations, policy and procedures, and route for approval as appropriate. Review and advise central staff, vendors/grant subrecipients on the status of their contracts, invoices, etc., including any billing and/or compliance issues as needed; Collaborate with NJIT staff on tracking, reviewing and reconciling expenditure reports; purchase orders; accruals; payments; and, award closeouts. Review and submit sponsor invoices and supporting documentation as required.

• Grant Management: Assists with Local Programs pre-award activities, facilitates/attends kick-off and project close out meetings to ensure conformity to applicable regulations, policies and procedures. Assists with tracking and processing agency task order agreements and modifications. Create, maintain and monitor accounting records and progress reports, including procurement and invoicing data, prepare monthly, quarterly, and annual contract/subcontract budget status reports for Finance and Administration Management review, advising of any potential issues or concerns; assist in preparation of contract status reports. Assists in the periodic review and maintenance on internal processes and procedures for grant administration requirements in accordance with applicable state and federal laws, regulations, and policies. Assists with Agency audit reviews, as required. Assists with year-end reconciliations and grant award closeouts, as required. Assists with other financial accounting, and administrative related activities of the NJTPA as needed.

Prerequisite Qualifications

• Bachelor’s degree in accounting, finance, business administration or related degree is required.

• Minimum of three years of experience in contract/project management, accounting or financial administration, and procurement is required.

• Requires strong time management, organization and communication skills, written and oral.

Preferred Qualifications

• Self-motivated, detailed oriented worker, with the ability to work in both a team-environment and independently to achieve desired goals and objectives.

• Excellent communication skills, written and oral. Strong customer service skills. Strong attention to detail, time-management, and organizational skills. Demonstrated ability to work in a fast-paced environment, while managing multiple projects concurrently under the pressure of deadlines and changing priorities. Demonstrated ability to proactively present and escalate ideas, suggestions and problems to ensure continuous improvement. Practical problem-solving skills, decision making abilities, and ability to complete tasks within set timeframes.

• Experience in federal grants management preferred. Familiarity of federal, state, and local laws, regulations, and requirements that govern grant administration and reporting including 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

• Intermediate knowledge and experience using a variety of software applications in an office environment (Microsoft 365 Office, Outlook, Word, Excel, SharePoint experience required).

• Working knowledge or experience with financial management and administration of grants and/or contracts, accounting, budgets and procurement transactions. Working knowledge of financial management system software (E-merchant/Banner Finance/Workday Software Systems and/or SAP experience or similar ERP system a plus).