Grant Accountant, Local Programs

Essential Functions

• Financial Management and Reporting: Review Local Program expenditures to ensure alignment with award budgets, requirements, and university policies. Monitor contract/project budgets and assist in preparation of contract/budget modifications. Assist in the development of monthly, quarterly and annual budget reports, as required.
• Perform general accounting and record keeping for a variety of procedures and operations and preparation of related correspondence, reports and a variety of other compositions as may be requested or directed.
• Enters purchase requisitions for contracts/subcontracts and oversees tracking of purchase orders and/or invoices for reimbursement to vendors/grant recipients.
• Log, track, and review invoices for accuracy, eligibility of expenses and compliance with contract terms, federal regulations, policy and procedures, and route for approval as appropriate.
• Review and advise central staff, vendors/grant subrecipients on the status of their contracts, invoices, etc., including any billing and/or compliance issues as needed.
• Collaborate with NJIT staff on tracking, reviewing and reconciling expenditure reports; purchase orders; accruals; payments; and, award closeouts.
• Review and submit sponsor invoices and supporting documentation as required.

Grant Management

• Aids in Local Programs pre-award activities, facilitates/attends kick-off and project close out meetings to ensure conformity to applicable regulations, policies and procedures.
• Aids in tracking and processing agency task order agreements and modifications.
• Create, maintain and monitor accounting records and progress reports, including procurement and invoicing data, prepare monthly, quarterly, and annual contract/subcontract budget status reports for Finance and Administration Management review, advising of any potential issues or concerns.
• Aid in preparation of contract status reports.
• Aid in the periodic review and maintenance on internal processes and procedures for grant administration requirements in accordance with applicable state and federal laws, regulations, and policies.
• Aid in Agency audit reviews, as required.
• Aid in year-end reconciliations and grant award closeouts, as required.
• Aid in other financial accounting, and administrative related activities of the NJTPA as needed.

Prerequisite Qualifications

• Bachelor’s degree in accounting, finance, business administration or related degree is required.
• Minimum of three years of experience in contract/project management, accounting or financial administration, and procurement is required.
• Requires strong time management, organization and communication skills, written and oral.

Preferred Qualifications

• Self-motivated, detailed oriented worker, with the ability to work in both a team-environment and independently to achieve desired goals and objectives.
• Excellent communication skills, written and oral.
• Strong customer service skills.
• Strong attention to detail, time-management, and organizational skills.
• Demonstrated ability to work in a fast-paced environment, while managing multiple projects concurrently under the pressure of deadlines and changing priorities.
• Demonstrated ability to proactively present and escalate ideas, suggestions and problems to ensure continuous improvement.
• Practical problem-solving skills, decision making abilities, and ability to complete tasks within set timeframes.
• Working knowledge or experience with financial management and administration of grants and/or contracts, accounting, budgets and procurement transactions.
• Experience in federal grants management preferred.
• Familiarity of federal, state, and local laws, regulations, and requirements that govern grant administration and reporting including 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
• Intermediate knowledge and experience using a variety of software applications in an office environment (Microsoft 365 Office, Outlook, Word, Excel, SharePoint experience required).
• Working knowledge of financial management system software (E-merchant/Banner Finance/Workday Software Systems and/or SAP experience or similar ERP system a plus).