Grand Rapids Kroc Center - Administrative Assistant

Position Summary

Essential Responsibilities

• PARTNERS WITH THE OFFICER/DIRECTOR TO EFFECTIVELY HANDLE A WIDE VARIETY OF PROJECTS AND TASKS
• PROVIDES TIMELY COMMUNICATION, FEEDBACK AND FOLLOW-UP TO STAFF, LEADERSHIP, VISITORS, AND VOLUNTEERS
• ARRANGES AND COORDINATES MEETINGS, APPOINTMENTS, VISITS, AND BUSINESS TRAVEL AS NEEDED, MONITORING DEPARTMENT CALENDARS
• COMMUNICATES AND COORDINATES DEPARTMENT ACTIVITIES WITH OTHER DEPARTMENTS AND HEADQUARTERS
• SUPPORTS AND ORGANIZES SPECIAL PROJECTS INCLUDING LOGISTICS, EVENT BUDGETING, AND COMMUNICATIONS
• OPERATES AND TROUBLESHOOTS NEW OFFICE TECHNOLOGIES
• MaintAINS POLICY AND PROCEDURES MANUAL IN COORDINATION WITH OTHER DEPARTMENT STAFF
• PROVIDES ORIENTATION AND TRAINING FOR NEW STAFF AS REQUESTED
• Maintains AND ORGANIZES DOCUMENTS AND FILES; PREPARING WRITTEN COMMUNICATIONS AS REQUESTED

Additional Responsibilities

• PROVIDE ADMINISTRATIVE SUPPORT TO THE SENIOR KROC CENTER OFFICER AND CORPS OFFICER FOR CONGREGATIONAL LIFE & MISSION INTEGRATION KROC STATISTICIAN MINISTRY PROGRAMMING ASSISTANCE
• HANDLE ALL LOGISTICS AND REGISTRATION FOR SENDING ADULTS AND CHILDREN TO CAMP

Qualifications

• EDUCATION/EXPERIENCE: MUST HAVE A HIGH SCHOOL DIPLOMA, GED EQUIVALENCY, OR EQUIVALENT COMBINATION OF EDUCATION AND EXPERIENCE. MUST BE AT LEAST 18 YEARS OLD 2+ YEARS OF EXECUTIVE ADMINISTRATIVE SUPPORT EXPERIENCE OR 3+ YEARS OF ADMINISTRATIVE EXPERIENCE
• EXCELLENT TYPING SKILLS AND COMPUTER OPERATION, INCLUDING KNOWLEDGE OF MICROSOFT OFFICE SUITE

Skills, Knowledge & Abilities

• Maintain strict confidentiality
• Learn and adhere to The Salvation Army Policies, practices, procedures, and culture
• High degree of professionalism in dealing with diverse groups of people, including board members, senior executive staff, community leaders, and donors
• Computer Skills: Proficient in Microsoft Office 365 Working knowledge of TEAMS and SharePoint
• Willingness to learn new software as needed

Certificates And Licenses

• Complete Safe From Harm training, and keep current as needed
• MUST HAVE AND MAINTAIN A CURRENT VALID DRIVER’S LICENSE AND PASS THE THE SALVATION ARMY MOTOR VEHICLE RECORD CHECK (MVR)