Graduate Program Coordinator II

Program Support

Acts as the primary administrative point of contact and liaison for the Program Director, ensuring consistent communication and operational alignment.

Captivates program activities and resources across both Bryan-College Station and Houston campuses, including liaising with the Houston coordinator.

Facilitates the Graduate Program Committee (GPC) operations, including preparing agendas and documentation for reporting to the Graduate Instruction Committee (GIC).

Ensures all program actions align with the Texas A&M University System policies, regulations, and procedures.

Manages the HR coordination for students, specifically overseeing the hiring and appointment process for Graduate Assistant Researchers (GARs) at 0.5 FTE.

Performs essential administrative tasks including ad hoc responsibilities as assigned, including processing financial transactions such as student expense reports, administration for poster printing, and maintaining program files.

Admissions and Recruitment

Participates in graduate student admission and/or recruitment activities.

Guides the PhD admission process, including administrative coordination of the admissions committee.

Monitors the applications for the program, ensuring all materials are available for interviews.

Manages interview events including faculty surveys, TAMU symposiums and travel.

Graduate Student Events

Plans and executes seminars, retreats, and orientations that accommodate students in both Bryan-College Station and Houston.

Captivates degree milestones, such as preliminary exams, final exams etc.

Captivates and supports the production of events or activities for graduate students.

Provides administrative support and coordination for Office of Graduate Studies special events and university-wide graduate initiatives.

Data Management

Maintains precise data for PhD students, tracking their progress through two distinct curricula (medical and graduate).

Generates and analyzes reports on student progress and program outcomes to ensure timely graduation.

Maintains accurate data on student research progress, publications, and clinical evaluations.

Prepares internal data summaries for the GPC and GIC to assist in program evaluation and resource allocation.

Student Success

Guides student success activities, addressing the academic and professional development needs of doctoral students.

Supports the Graduate Student Organization.

Other duties as assigned.

Benefits

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.

Up to 12-15 days of annual paid holidays.

Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.

Automatic enrollment in the Teacher Retirement System of Texas.

Living Well, a program at Texas A&M that has been built by employees, for employees.