Graduate Certificates Program Coordinator II

Job Title: Graduate Certificates Program Coordinator II Department: Graduate School Employment Type: Full-Time/Temporary Rate: $19.78/HR Montana Technological University's Graduate School is seeking a dynamic Program Coordinator to support and grow our innovative graduate certificate programs. This role serves as the primary point of contact for students and stakeholders, coordinating program support services, outreach, recruitment, and student engagement. The Program Coordinator will also oversee special projects, marketing initiatives, grant administration, and staff supervision while ensuring smooth operations in admissions, enrollment, and certificate completion. We are looking for a detail-oriented, student-focused professional with strong organizational, communication, and leadership skills who can thrive in a fast-paced environment and is committed to advancing adult and professional education. Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program. Applications received by October 21, 2026 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established. Duties: Serve as the primary point of contact for students and stakeholders in the graduate school's micro-credential programAssist the project manager and coordinate program support services, activities, and offerings, ensuring they meet the needs of adult and professional learnersDevelop, organize, and direct special projects and initiatives to expand or enhance micro-credential offeringsMake marketing and outreach decisions to promote programs, including preparing education and information materials, and attending off campus recruitment eventsProvide trainings, seminars, and informational sessions to students, faculty, and the public about program content and benefitsAssist with student recruitment, including lead tracking and outreach, CRM implementation and mentoring prospective and enrolled studentsManage graduate school administrative functions related to admissions and enrollment processing, and certificate completion operations for micro-credentialsTrack and ensure timely responses for prospective and enrolled students, stakeholders, and funding partnersAssist with writing and administering grants to support program expansion and sustainabilitySupervise program staff; provide leadership in progress tracking, budget oversight, and resource managementMaintain a high level of student service, demonstrating accountability, attention to detail, and the ability to manage multiple concurrent assignmentsSome weekend work and travel required Required Qualifications: Experience coordinating programs and optimizing administrative processesSkills with the full range of office software, database management, and website content toolsExcellent written, oral, and interpersonal communication skillsAbility to provide strong student service and teamwork, while maintaining confidentialityDemonstrated ability to multitask, prioritize, and meet deadlines in a fast-paced environmentExperience with grant writing and administration, or a strong willingness to learnKnowledge of budget oversight and program resource management Preferred Qualifications: Earned bachelor's degree (master's degree preferred in higher education, business, or related field)Experience in higher education, particularly in student admissions, student programming, or adult/professional educationProven experience in supervising staffDemonstrated success in marketing, outreach, or program promotionBackground in developing trainings, seminars, or public education materials For full consideration application materials must be complete. Please include: Cover letter addressing qualifications, Resume Contact information for 3 professional references. Application Requirements For full consideration application materials must be complete. Any offer of employment is contingent upon a satisfactory criminal background check. Equal Opportunity Employer Statement Montana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. In compliance with the Montana Veteran's Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at Montana Tech as legally required (e.g., Form I-9). Montana Tech will require proof of authorization to work in the United States before final hiring. Due to the September 19, 2025 Presidential Proclamation and related guidance from USCIS and the Department of State, the University may be limited in its ability to offer H-1B sponsorship. At this time, we are unable to sponsor new H-1B visas that require payment of the additional fee introduced by the Proclamation Veterans Employment Preference To claim veteran's preference please complete the employment (veteran's) preference form located on the employment page and email to humanresources@mtech.edu. You must include the job title of the position in which you are applying. Download Employment (Veteran's) Preference Form (PDF) Request an Accommodation To request an accommodation for the application or interview, please contact Cathy Isakson at 406-496-4380 or email cisakson@mtech.edu Why Work at Tech? Help meet the changing needs of society by providing a transformative student experience by helping develop leaders for tomorrow by advancing science, engineering and technology. Benefits Package In addition, Montana Tech offers an attractive benefits package* which includes: Medical, Dental, and Vision Insurance with low deductibles and comprehensive coverageGenerous employer contribution toward monthly health care benefits worth $6.08 per hour5.9% retirement employer contribution for eligible employees11 Holidays per year3 weeks of Annual Leave to startGenerous sick leave policy that can be used for sick children, doctor and dentist appointments as well as bereavement6 credits of coursework free per year (fees not included)Life and Disability InsuranceReduced tuition for dependents after 4 months of employment for eligible employeesEmployee Assistance and a Wellness ProgramOptional Retirement Plan for eligible employeesPossible remote work days with supervisor approval and eligible positionsBenefits are dependent on position type and terms and conditions of eligibility About Montana Tech Montana Technological University, Butte Montana, is nestled in the Heart of the Rocky Mountains along the Continental Divide, where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET. Powered by JazzHR HQMU9SjAXL