Graduate Program Coordinator I

About the role

The Graduate Program Coordinator I serves a key role in facilitating a positive academic experience for graduate students by assisting with admissions and recruitment activities, student success activities, and performing general administrative tasks.

Responsibilities

• Performs general administrative tasks that are essential to support program operations for EDHP, Graduate Certificates and MD+ including facilitating operations for relevant graduate committees, preparing agendas and documentation.
• Acts as the primary administrative point of contact and liaison for the Associate Dean, managing professional scheduling, calendar coordination, and operational alignment.
• Captures and coordinates program activities and resources across campuses and serves as a liaison between the certificate programs and the Graduate Instruction Committee (GIC).
• Ensures all program actions, especially the MD+ dual enrollment transition, align with Texas A&M University System policies, regulations, and procedures.
• Responsible for the annual review and updating of the EDHP MS and Graduate Certificate Program Handbooks to ensure alignment with University and Office of Graduate Studies (OGS) policies.
• Processes relevant financial transactions and maintains program files.
• Affords administrative oversight for the MD+ dual enrollment transition, including coordinating with the Associate Dean.

Requirements

• Assists with admission process for the MS and Certificate in EDHP and any stand alone graduate certificate, providing administrative coordination for the admissions committees.
• Maintains accurate data related to graduate students and programs, including tracking MD+ students' progress through the distinct medical and graduate curricula.
• Supports the production of seminars, retreats, and student activities that accommodate both local and remote students.
• Provides administrative support for university-wide graduate initiatives and special events hosted by the Office of Graduate Studies.
• Guides student success activities by addressing the academic and professional development needs of MS and certificate students.
• Fosters engagement within the EDHP community and for Graduate Certificate students.

Qualifications

• Three or more years of experience in an academic or medical education setting, specifically working with graduate curricula.
• Proven experience providing administrative support to senior academic leadership, including high-level calendar management and committee facilitation.
• Familiarity with university policies and procedures related to graduate education.
• Experience with student information systems (e.g., Banner, PeopleSoft, Slate, or similar).
• Familiarity with learning management systems (e.g., Canvas, Blackboard) preferred.

Skills

• Strong organizational and record-keeping skills.
• Effective communication and interpersonal skills.
• Ability to support event or activity coordination.
• Proficiency in standard office software and technology.
• Ability to work with confidential information.
• Ability to think critically.
• Ability to multitask and work cooperatively with others.

Benefits

Includes benefits such as medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums. Up to 12-15 days of annual paid holidays, up to eight hours of paid sick leave and at least eight hours of paid vacation each month, automatic enrollment in the Teacher Retirement System of Texas, and professional development opportunities.

Pay

$50,000/Year

Schedule

Full-Time; This position may require up to 5% or more travel and may require work beyond normal office hours and/or work on weekends.