Graduate Medical Education Program Manager

Job Summary

PARTNERS WITH THE PHYSICIAN PROGRAM DIRECTOR TO MANAGE THE GRADUATE MEDICAL EDUCATION (GME) PROGRAM ACCORDING TO STANDARDS OF THE APPLICABLE ACCREDITATION AGENCY AND COREWELL HEALTH GME LEADERSHIP.

Essential Functions

• ACCRUAL & COMPLIANCE:

  • PARTNER WITH THE PROGRAM DIRECTOR TO OBTAIN AND MAINTAIN PROGRAM ACCREDITATION AND PROACTIVELY ADDRESS ANY RISKS OR DEFICIENCIES.
  • SERVE AS THE PROGRAM’S SUBJECT-MATTER EXPERT ON ACCREDITATION AND REGULATORY REQUIREMENTS (E.G., ACGME AND OTHER APPLICABLE BODIES); ENSURE ONGOING COMPLIANCE AND DOCUMENTATION.
  • PREPARE, SUBMIT, AND MAINTAIN ALL REQUIRED ACCREDITATION MATERIALS, INCLUDING ANNUAL PROGRAM REPORTS, SURVEYS, SELF-STUDIES, MILESTONE DATA, AND RESPONSES WITHIN ACGME SYSTEMS.
  • CORPORATE AND PREPARE FOR ACCREDITATION, CLERKSHIP EXAMINATION REVIEW (CLER), AND SITE VISITS IN COLLABORATION WITH THE GME OFFICE.
  • STAY CURRENT ON ACCREDITATION STANDARDS AND BEST PRACTICES THROUGH ONGOING PROFESSIONAL DEVELOPMENT.

• RECRUITMENT & ORIENTATION:

  • PARTNER WITH THE PROGRAM DIRECTOR TO DEVELOP AND IMPLEMENT RECRUITMENT STRATEGIES, MATERIALS, AND PROCESSES.
  • MANAGE THE FULL ANNUAL RECRUITMENT CYCLE, INCLUDING APPLICATION MANAGEMENT, INTERVIEW COORDINATION, RANKING SUPPORT, AND MATCH PROCESSES USING ERAS, NRMP, AND RELATED PLATFORMS.

• PROGRAM OPERATIONS & ADMINISTRATION:

  • MANAGE DAY-DAY OPERATIONS OF THE GME PROGRAM TO ENSURE EFFICIENT, ORGANIZED, AND COMPLIANT PROGRAM DELIVERY.
  • CORPORATE AND SUPPORT EDUCATIONAL ACTIVITIES, INCLUDING CONFERENCES, DIDACTICS, MEETINGS, AND EVENTS; PREPARE AGENDAS, MATERIALS, AND DOCUMENTATION.
  • MANTAIN ACCURATE TRAINEE AND PROGRAM DATA WITHIN DESIGNATED GME SYSTEMS, ENHANCING CONFIDENTIALITY AND DATA INTEGRITY.
  • SUPPORT DEVELOPMENT AND MAINTENANCE OF PROGRAM POLICIES, MANUALS, GOALS, OBJECTIVES, SCHEDULES, AND AGREEMENTS WITH EXTERNAL ROTATION SITES.
  • MONITOR AND REPORT DUTY HOUR COMPLIANCE, EVALUATIONS, MILESTONES, AND OTHER REQUIRED PROGRAM METRICS.
  • PREPARE REPORTS AND DOCUMENTATION FOR PROGRAM EVALUATION COMMITTEE, CLINICAL COMPETENCY COMMITTEE, AND OTHER REQUIRED REVIEWS.

• RESIDENT/FELLOW ADMINISTRATIVE OVERSIGHT & SUPPORT (NON-Clinical):

  • PROVIDE ADMINISTRATIVE OVERSIGHT AND SUPPORT FOR RESIDENTS AND FELLOWS THROUGHOUT THE TRAINING LIFECYCLE.
  • SERVE AS A PRIMARY NON-CLINICAL RESOURCE FOR RESIDENTS/FELLOWS, SUPPORTING PROFESSIONALISM, WELLNESS, TIME-OFF TRACKING, AND COMPLIANCE WITH PROGRAM REQUIREMENTS.
  • MONITOR LICENSES, CERTIFICATIONS, EDUCATIONAL FUNDS, AND IMMIGRATION-RELATED REQUIREMENTS, AS APPLICABLE.
  • CORPORATE AND COORDINATE GRADUATION PROCESSES AND COLLECT REQUIRED DOCUMENTATION, INCLUDING LETTERS OF RECOMMENDATION AND ALUMNI RECORDS.

• LEADERSHIP, COMMUNICATION & COLLABORATION:

  • SERVE AS LIASON BETWEEN THE PROGRAM DIRECTOR, GME OFFICE, FACULTY, TRAINES, HOSPITAL LEADERSHIP, AND EXTERNAL ORGANIZATIONS.
  • COMMUNICATE CLEARLY AND PROFESSIONALLY WITH RESIDENTS, FELLOWS, FACULTY, AND STAKEHOLDERS REGARDING REQUIREMENTS, DEADLINES, AND PROGRAM EXPECTATIONS.
  • REPRESENT THE PROGRAM AT INSTITUTIONAL MEETINGS AND COMMITTEES; ACT ON BEHALF OF THE PROGRAM DIRECTOR WITHIN ESTABLISHED AUTHORITY WHEN APPROPRIATE.
  • MENTOR AND SUPPORT NEW PROGRAM MANAGERS AND CONTRIBUTE TO CONTINUOUS IMPROVEMENT INITIATIVES ACROSS GME.
  • PROMOTE SERVICE EXCELLENCE, QUALITY IMPROVEMENT, AND COREWELL HEALTH LEADERSHIP BEHAVIORS.

Qualifications

• BACHELOR'S DEGREE IN HEALTHCARE, EDUCATION, BUSINESS OR RELATED FIELD, OR COMBINATION OF EDUCATION AND SIGNIFICANT MEDICAL EDUCATION EXPERIENCE.

• PREFERRED 3 YEARS’ RECENT PROGRESSIVE RESPONSIBILITY IN AN EDUCATIONAL, MEDICAL, OFFICE OR SERVICE ENVIRONMENT; GRADUATE MEDICAL EDUCATION EXPERIENCE.

• CRT-TRAINING ADMINSITRATORS OF GRADUATE MEDICAL EDUCATION (TAGME) - UPON HIRE.

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

Corewell Health

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PRIMARY LOCATION SITE - ROYAL OAK HOSPITAL - 3601 W 13 MIKE RD - ROYAL OAK
DEPARTMENT NAME GME
TROY GROSE POINTE ROYAL OAK - PARENT ENTITY EAST
EMPLOYMENT TYPE FULL TIME
SHIFT DAY (UNITED STATES OF AMERICA)
WEEKLY SCHEDULED HOURS 40 HOURS OF WORK 8 A.M. - 5 P.M.
DAYS WORKED MONDAY TO FRIDAY
WEEKEND FREQUENCY N/A
CURRENT COREWELL HEALTH TEAM MEMBERS – PLEASE APPLY THROUGH FIND JOBS FROM YOUR WORKDAY TEAM MEMBER ACCOUNT.
This career site is for NON-COREWELL HEALTH TEAM MEMBERS ONLY.
Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.
Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.