Graduate Medical Education Program Manager

This is a hybrid position with an onsite requirement of 3+ days per week supporting the Psychiatry Residency program at Dearborn hospital.

About the Role

Partners with the physician Program Director to manage the Graduate Medical Education (GME) Program according to standards of the applicable accreditation agency and Corewell Health GME Leadership. The Manager's leadership role is critical to the success of the program, managing day-to-day operations, personnel needs of trainees, and serving as liaison between Residents, Fellows, Faculty, other staff members, and the accrediting agency.

The Program Manager must demonstrate initiative, resourcefulness, and strong organizational and problem-solving skills in identifying and leveraging all available system resources to manage the training program. The role involves effective interaction with national accrediting organizations, professional organizations, and other teaching hospitals locally, regionally, and nationally. The Program Manager develops collaborative working relationships across Corewell Health with entities including the GME system, clinical departments, and both employed and voluntary physician Faculty.

The Program Manager must be competent in organizing and independently prioritizing work, anticipating needs, establishing/improving procedures and systems, and ensuring orderly and timely workflow. Strict privacy in handling confidential information and the ability to work under minimal supervision are required.

Responsibilities

• Accreditation & Compliance
  • Partner with the Program Director to obtain and maintain program accreditation and proactively address any risks or deficiencies.
  • Serve as the program’s subject-matter expert on accreditation and regulatory requirements (e.g., ACGME and other applicable bodies); ensure ongoing compliance and documentation.
  • Prepare, submit, and maintain all required accreditation materials, including annual program reports, surveys, self-studies, milestone data, and responses within ACGME systems.
  • Coordinate and prepare for accreditation, CLER, and site visits in collaboration with the GME Office.
  • Stay current on accreditation standards and best practices through ongoing professional development.
• Recruitment & Orientation
  • Partner with the Program Director to develop and implement recruitment strategies, materials, and processes.
  • Manage the full annual recruitment cycle, including application management, interview coordination, ranking support, and match processes using ERAS, NRMP, and related platforms.
• Program Operations & Administration
  • Manage day-to-day operations of the GME program to ensure efficient, organized, and compliant program delivery.
  • Coordinate educational activities, including conferences, didactics, meetings, and events; prepare agendas, materials, and documentation.
  • Maintain accurate trainee and program data within designated GME systems, ensuring confidentiality and data integrity.
  • Support development and maintenance of program policies, manuals, goals, objectives, schedules, and agreements with external rotation sites.
  • Monitor and report duty hour compliance, evaluations, milestones, and other required program metrics.
  • Prepare reports and documentation for Program Evaluation Committee, Clinical Competency Committee, and other required reviews.
  • Manage program expenditures within budget and process financial documentation as needed.
  • Maintain program recruitment websites and databases.
• Resident/Fellow Administrative Oversight & Support (Non-Clinical)
  • Provide administrative oversight and support for residents and fellows throughout the training lifecycle.
  • Serve as a primary non-clinical resource for residents/fellows, supporting professionalism, wellness, time-off tracking, and compliance with program requirements.
  • Monitor licensure, certification, educational funds, and immigration-related requirements, as applicable.
  • Coordinate onboarding and orientation for incoming residents and fellows; provide logistical support for visiting trainees throughout the year.
  • Coordinate graduation processes and collect required documentation, including letters of recommendation and alumni records.
• Leadership, Communication & Collaboration
  • Serve as liaison between the Program Director, GME Office, faculty, trainees, hospital leadership, and external organizations.
  • Communicate clearly and professionally with residents, fellows, faculty, and stakeholders regarding requirements, deadlines, and program expectations.
  • Represent the program at institutional meetings and committees; act on behalf of the Program Director within established authority when appropriate.
  • Mentor and support new Program Managers and contribute to continuous improvement initiatives across GME.
  • Promote service excellence, quality improvement, and Corewell Health leadership behaviors.
• Perform other related duties as assigned, including:
  • Spearhead the annual process of recruitment, program orientation, organizing and maintaining academic files, scheduling rotations.
  • Send and promote timely evaluations, summarize duty hour reports, schedule didactic presentations, proctor exams, arrange for exams, arrange graduation.
  • Prepare for annual accreditation reports and periodic site visits, and communicate with alumni.

Requirements

• Bachelor's Degree in healthcare, education, business or related field, or combination of education and significant medical education experience.
• Preferred: 3 years’ recent progressive responsibility in an educational, medical, office or service environment; graduate medical education experience.
• CRT-Training Administrators of Graduate Medical Education (TAGME) certification required upon hire.

Benefits

• Comprehensive benefits package to meet financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv.
• Discounts directory with deals on restaurants, phone plans, spas, and more.
• Optional identity theft protection, home and auto insurance.
• Traditional and Roth retirement options with service contribution and match savings.

Schedule

• Full time, Monday to Friday.
• Hours of work: 8 a.m. - 5 p.m.
• Weekly scheduled hours: 40.

Primary location: Dearborn Hospital - 18101 Oakwood Blvd, Dearborn.