Graduate Intern - City Manager's Office

About the role

This position provides a variety of highly responsible administrative functions in the City Manager's Office, including coordination of special programs and projects, the development and preparation of studies and reports; assisting in resolving citizen complaints and inquiries; and providing administrative support to the City Manager and the City Council.

Responsibilities

• Provide skilled, highly responsible administrative support to assist upper level administrative staff in the completion of their professional duties and responsibilities;
• Participate in and take responsibility for special projects as assigned;
• Compose, prepare and review a variety of memoranda, correspondence, reports, statistical analyses, and documents as assigned;
• Distribute reports for review as needed;
• Answer questions and provide information to the public;
• Receive citizen and City Council complaints and questions and resolve or refer to appropriate City personnel;
• Provide highly responsible administrative support to City Council members and boards and commissions by doing research and developing materials;
• Design, write and coordinate preparation of informational materials, brochures, pamphlets, invitations and correspondence for distribution within the City and to other related external businesses and governmental agencies;
• Communicate professionally, courteously, and effectively with other city employees, officials, and the public;
• Research and verify various information as assigned;
• Aid in the review and evaluation of City and department policies and procedures;
• Participate in the development of new policies and procedures;
• Drive to and from destinations as assigned.

Other duties and responsibilities

• Schedule and participate in various activities, operations, projects and meetings as assigned;
• Prepare and present information and reports in formal staff and committee meetings or at conferences;
• Attend various programs, meetings and social functions to represent the City;
• Take and prepare minutes as appropriate;
• Prepare agendas and associated materials;
• Provide photography services as required.

Minimum Job Requirements

• Education: Bachelor's degree in business administration, public administration or other related field.
• Experience: No experience required.
• Licenses and Certificates: Possession of a valid driver's license.

Work Schedule

Flexible schedule Monday through Friday 20 hours/week, between the hours of 8:00 a.m. - 5:00 p.m. Occasional evenings or weekends.

Physical Requirements / Work Environment

This position does not require a physical for employment. Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations, are encouraged to apply.

Paid Benefits

• Texas Municipal Retirement System (TMRS): All employees appointed to positions designated to work 1,000 hours or more per year must participate in TMRS. TMRS is a qualified tax-deferred retirement plan under Section 401 of the IRS. Seven (7) percent of gross earnings are deducted each payroll as a pre-tax deduction and deposited into the member account. When an employee becomes vested and retires, the City provides 2-to-1 matching contributions.
• Contribution to Social Security Administration is mandatory at a current rate of 6.2%.