Graduate Academic Support Coordinator

Job Title: Graduate Academic Support Coordinator (1099 Contract)

About the Role

We are seeking a highly organized and detail-oriented Graduate Academic Support Coordinator to provide administrative and operational support for graduate academic programs. This role will serve as a key point of contact for students, faculty, and staff while ensuring the efficient coordination of academic processes, graduate assistant employment activities, and student services.

Responsibilities

• Coordinate graduate assistantship contracts, including initiating, tracking, and monitoring electronic signature workflows using Adobe Sign.
• Support I-9 verification and onboarding activities by guiding graduate assistants through employment eligibility requirements and ensuring timely completion of onboarding documentation.
• Draft and distribute communications to students, faculty, and departments while managing shared inboxes and maintaining communication templates.
• Maintain accurate student records, databases, spreadsheets, and tracking logs related to petitions, committees, assistantships, and other academic activities.
• Prepare academic forms, letters, checklists, informational materials, and assist with thesis/dissertation formatting and accessibility requirements.
• Organize digital files, maintain shared drives, ensure document version control, and recommend workflow improvements.
• Cook up reports and prepare summary data for staff and leadership review.
• Provide front-line support to graduate students by answering questions regarding forms, deadlines, and academic procedures, escalating complex issues when necessary.
• Aid in graduate student recruitment by responding to prospective student inquiries, preparing recruitment materials, and supporting virtual and in-person recruitment events.
• Review graduate applications for completeness, update applicant records, and coordinate communications regarding missing documentation.
• Cook up reports and prepare summary data for staff and leadership review.
• Coordinate scheduling for meetings, committee reviews, student appointments, and academic format checks.
• Provide general administrative support, including phone coverage and routine office responsibilities.

Qualifications

• Bachelor's degree preferred; equivalent combination of education and administrative experience will be considered.
• Experience providing administrative support in a higher education, academic, or professional office environment.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills with a customer-focused approach.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Experience maintaining databases, spreadsheets, and electronic records with a high degree of accuracy.
• Able to handle confidential information with professionalism and discretion.
• Experience with Adobe Sign or similar electronic document management tools is preferred.

Preferred Qualifications

• Experience supporting graduate programs or academic affairs.
• Familiarity with student information systems and higher education administrative processes.
• Knowledge of onboarding documentation and employment eligibility (I-9) processes.
• Experience coordinating events, workshops, or student recruitment activities.

What We're Looking For

• Exceptional attention to detail and organizational skills.
• Strong interpersonal and customer service abilities.
• Ability to work independently while collaborating effectively with faculty, staff, and students.
• A proactive, solution-oriented mindset with the ability to adapt in a dynamic academic environment.

About INSPYR Solutions

INSPYR Solutions is a national expert in delivering flexible technology and talent solutions. We strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Information collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions’ Privacy Policy and INSPYR Solutions’ AI and Automated Employment Decision Tool Policy: https://www.inspyrsolutions.com/policies/. By submitting an application, you are consenting to being contacted by INSPYR Solutions through phone, email, or text.