Government & Community Relations Coordinator

About the role

Position: Government and Community Relations Coordinator
Department: Government and Community Relations (GCR)
Reporting directly to the Senior Director of Government and Community Relations, the Coordinator would support needs across the cross-functional team. Coordinator would be responsible for data tracking, maintaining data integrity, handling events and ticketing logistics, support in preparation of materials, and providing general administrative support.

Responsibilities

• Handle administrative responsibilities for the department, including writing meeting minutes, delivering materials to elected officials and commissioners, and arranging tickets for performances, among other essential duties
• Systems maintenance of all documents, databases, and contacts used by Government and Community Relations, and updating information, as necessary
• Use Tessitura consistently for stakeholder contact details, tracking interactions, plans, and listing awarded government appropriations at the city, state, and federal levels in the system
• Research and establish the most efficient way for each GCR team member to make updates in Tessitura
• Track tickets, attendance, performance metrics, and budgets in Excel
• Coordinate event and ticketing logistics, including communications with other departments and external partners
• Develop documents with focused research and data relevant to government and community leaders
• Develop initial drafts of internal and external materials, like newsletters, collateral for government meetings, budget hearing testimony, and other materials
• Manage the robust calendar of community and government events and partner meetings, as well as the schedule for prep deliverables
• Research support on prospect and partnership pipeline
• Assist with Lincoln Center’s submission of various city and state reports and applications; compile raw data across various departments
• Other duties and special projects as assigned by the Senior Director, Government and Community Relations

Qualifications

• High School Diploma or GED equivalent preferred with a minimum of 1-year related experience
• At least 2 years of administrative experience working in an office environment
• Excellent verbal, written and communications skills
• Demonstrated organizational, time management, and multi-tasking skills
• Experience with a CRM or donor database like Tessitura
• Proficiency with MS Office Suite (Word, Excel, PowerPoint, SharePoint, etc.) and Canva
• Knowledge of government, local community issues, and organizations
• Ability to work independently, reliably, and be self-motivated
• A can-do spirit of collaboration, communication, and roll-up-your-sleeves flexibility of attitude as a valuable team player
• Ability to work efficiently and with accuracy in a fast-paced, deadline-driven environment
• Bilingual and literate in Spanish and/or Mandarin is a plus, but not required

Benefits

This is a full-time salaried position with benefits.

Schedule

Occasional evening and weekend work is required.